Partner Responsibilities

Key Milestones for CHP Partnership Partners

Participation in the CHP Partnership begins when a Partner submits, and EPA subsequently approves, a signed and dated Partnership Letter of Intent, which describes the basic requirements of the program. The date on the Letter of Intent is the “join date” for the Partner.
After EPA receives the Letter of Intent, the Partner will receive a package of welcome materials providing an introduction to the Partnership. The EPA CHP team will also contact the designated partner liaison to answer any questions.
No later than 12 months after the join date, the Partner is expected to provide data to EPA on existing CHP projects, new project development, and other CHP-related activities. EPA provides a CHP Project Reporting Data Form to simplify the process for the Partner (Please see paragraph 5 below)
Subsequent to receiving the initial Partner data within 12 months of the join date, on an annual basis EPA will contact the Partner to check in and ask for current data on existing CHP projects, CHP project development, and other CHP-related activities (Please see paragraph 5 below)
If the Partner fails to report in any given year, EPA will contact the Partner to inquire about the delay. Based on that inquiry, EPA may issue a letter stating that the Partner has 3 months to report. If the letter is issued and the Partner fails to complete the reporting within 3 months, EPA will remove the Partner from the program.

Use of the Logo

All Partners are expected to conform to EPA’s guidance on appropriate use of the Combined Heat and Power Partnership (CHPP) logo. Partners should refer to the CHPP Logo Guidelines.
If a Partner uses the logo in an inappropriate way, EPA will contact the Partner liaison to explain the proper use of the logo and require that any inappropriate use cease. EPA may issue a follow-up letter documenting the conversation and requiring that inappropriate use of the logo cease within a specified period of time. If the letter is issued and the Partner fails to comply, EPA will remove the organization from the program.
For any Partner who is overdue with respect to meeting the Key Milestones listed above, EPA reserves the right to prohibit or stop the Partner from using the CHPP logo until all program requirements are met.

Regulatory Compliance

All Partners are expected to comply with applicable federal and state environmental laws.