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Electronic Product Environmental Assessment Tool (EPEAT)

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On June 24, 2014, DoD, GSA, and NASA issued an interim rule amending the Federal Acquisition Regulation (FAR) to clarify the requirement for federal agencies to procure EPEAT registered imaging equipment (i.e., copiers, digital duplicators, facsimile machines, mailing machines, multifunction devices, printers, and scanners) and televisions in addition to personal computer products.

The rule adds contract clauses for imaging equipment and televisions that federal purchasers must add to contracts for these products.

Although it is an interim rule and the public has an opportunity to comment, the FAR changes are effective as of June 24, 2014.

Federal Acquisition Regulation; EPEAT Items on The Federal Register web site.

Federal Register Notice for FAR Case 2013-16 – adding contract clauses for EPEAT registered imaging equipment and televisions.

What is EPEAT?

EPEAT is an easy-to-use resource for purchasers, manufacturers, resellers and others wanting to find or promote electronic products with positive environmental attributes.

EPEAT was developed using a grant from EPA and is managed by the Green Electronics Council (GEC). GEC maintains the EPEAT web site Exit EPA Disclaimer and the EPEAT product registry Exit EPA Disclaimer, and documents the environmental benefits resulting from the purchase of EPEAT-registered products. EPA no longer provides financial assistance to GEC for the maintenance of the EPEAT product registry and web site.

EPEAT registers products that meet the following environmental performance standards set via voluntary consensus based processes by ANSI accredited standards development organizations:

To get a copy of any of these standards visit the IEEE Standards Store Exit EPA Disclaimer

All of these standards include environmental performance criteria for:

Some of these standards have additional sets of environmental performance criteria relevant to the product the standard is covering. For example, the IEEE 1680.2-2012 Standard also has criteria for consumables and indoor air quality.

Products meeting all of the required criteria in these standards can be EPEAT Bronze Registered. Products meeting all of the required criteria and 50% of the optional criteria can be EPEAT Silver Registered. And products meeting all of the required criteria and 75% of the optional criteria can be EPEAT Gold Registered.

The EPEAT registry Exit EPA Disclaimer currently lists computer desktops, notebooks, integrated systems, thin clients, workstations, displays, televisions, printers, copiers, scanners, fax machines, multifunction devices, digital duplicators and mailing machines that meet the requirements of the standards selected by the EPEAT system.

Requirements for Federal Agencies to Procure EPEAT Registered Products

Executive Order 13514, "Federal Leadership in Environmental, Energy and Economic Performance," signed by President Obama in 2009, requires federal agencies to acquire EPEAT-registered electronics.

Executive Order 13423, signed by former President Bush in 2007, also requires federal acquisition of EPEAT-registered electronics. Executive Order 13423 was not revoked by Executive Order 13514, and remains in effect.

The Federal Acquisition Regulation (FAR) provides regulations requiring the acquisition of EPEAT-registered products, consistent with the Executive Orders and public law referenced above.

EPEAT clarification issued by the Office of the Federal Environmental Executive on February 19th, 2014.

The National Strategy for Electronics Stewardship (PDF) (34 pp, 559K, About PDF), developed by the Interagency Task Force, was issued by the White House Council on Environmental Quality July 20, 2011. The Strategy directs EPA to:

Press release.

Moving Sustainable Electronics Forward: An Update to the National Strategy for Electronics Stewardship (PDF) (25 pp, 1.47M, About PDF). August 2014 update on the progress accomplished on establishing a truly sustainable electronics stewardship strategy under the2011 National Strategy for Electronics Stewardship (NSES), this report serves to increase the awareness of the importance of electronics stewardship and recognize the opportunities and challenges created by the exponential growth of electronics in the US.

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Training to Help Federal Agencies Meet Their Requirement to Procure EPEAT Registered Products

Guidance on Purchasing EPEAT Registered Products (PDF) (30 pp, 226 K, About PDF). Updated September 2014.

Earn CEU credits by watching ALS: It IS Easy Being Green, the Federal Acquisition Institute recorded webinar, which includes training on how to procure EPEAT registered imaging equipment and televisions.

Contract Language for Procuring or Leasing EPEAT Registered Products

Required Contract Clause for Procuring EPEAT Registered Computer Desktops, Laptops, and Monitors

52.223-16  Acquisition of EPEAT Registered Personal Computer Products.

(b) Under this contract, the Contractor shall deliver, furnish for Government use, or furnish for contractor use at a Federally controlled facility, only personal computer products that at the time of submission of proposals and at the time of award, were EPEAT Bronze registered or higher.

(c) For information about EPEAT, see www.epa.gov/epeat.

Alternate I (Jun 2014). As prescribed in 23.705(d)(2), substitute the following paragraph (b) for paragraph (b) of the basic clause:

(b) Under this contract, the Contractor shall deliver, furnish for Government use, or furnish for contractor use at a Federally controlled facility, only personal computer products that, at the time of submission of proposals and at the time of award, were EPEAT Silver registered or gold-registered.

Required Contract Clauses for Procuring EPEAT Registered Imaging Equipment

52.223–13 Acquisition of EPEAT®- Registered Imaging Equipment.

(b) Under this contract, the Contractor shall deliver, furnish for Government use, or furnish for Contractor use at a Federally controlled facility, only imaging equipment that, at the time of submission of proposals and at the time of award, were EPEAT® bronze registered or higher.

(c) For information about EPEAT®, see www.epa.gov/epeat.

Alternate I (Jun 2014). As prescribed in 23.705(b)(2), substitute the following paragraph (b) for paragraph (b) of the basic clause:

(b) Under this contract, the Contractor shall deliver, furnish for Government use, or furnish for Contractor use at a Federally controlled facility, only imaging equipment that, at the time of submission of proposals and at the time of award, were EPEAT® silver-registered or gold-registered.

Required Contract Clauses for Procuring EPEAT Registered Televisions

52.223–14 Acquisition of EPEAT®- Registered Televisions.

(b) Under this contract, the Contractor shall deliver, furnish for Government use, or furnish for Contractor use at a Federally controlled facility, only televisions that, at the time of submission of proposals and at the time of award, were EPEAT® bronze registered or higher.

(c) For information about EPEAT®, see www.epa.gov/epeat.

Alternate I (Jun 2014). As prescribed in 23.705(c)(2), substitute the following paragraph (b) for paragraph (b) of the basic clause:

(b) Under this contract, the Contractor shall deliver, furnish for Government use, or furnish for Contractor use at a Federally controlled facility, only televisions that, at the time of submission of proposals and at the time of award, were EPEAT® silver-registered or gold-registered.

Recommended Contract Clauses for All EPEAT Registered Product Categories

"Suppliers are required to block non-EPEAT registered products on their electronic catalogs that customers may buy from through this contract".

"Suppliers are required to provide quarterly reports quantifying the number of EPEAT registered products purchased under this contract. The information must be reported in a matrix providing the following data for the current quarter, the fiscal year, and the duration of the contract."

Leading the Way: Samples of Federal Agency Policies to Spur Procurement of EPEAT Registered Products

Department Of Energy
The Department Of Energy Acquisition Regulation (PDF) (497 pp, 3.36M, About PDF) and Department of Energy Acquisition Guide (PDF) (33 pp, 331 K, About PDF).

Department of Veterans Affairs
Acquisition Policy Flash! 14-04: Contracting for Environmentally Preferable Products and Services - The purpose of this Acquisition Flash is to inform the VA Acquisition Workforce of changes to the Federal Acquisition Regulation (FAR) with regard to the requirement to procure Electronic Product Environmental Assessment Tool (EPEAT)-registered products..

EPA
Sample Policy and Guidance Language for Purchasing Green Electronics (PDF) (3 pp, 67 K, About PDF). The policy language in this document is provided as an example of the type of language your organization can include in a sustainable acquisition policy, directive, memorandum, or guidance.

General Services Administration
GSA Green Purchasing Plan 2013 (PDF) (5 pp, 1.7 M, About PDF). This policy applies to all new contract actions in support of GSA operations and using GSA funds.

Measuring the Environmental Benefits of Procuring or Leasing EPEAT Registered Products

The Electronics Environmental Benefits Calculator can quantify the benefits gained by purchasing EPEAT-registered electronics. Enter the number of EPEAT-registered products purchased, and the calculator tallies energy and money savings, as well as reductions in toxic substances, hazardous waste generated, and similar benefits.

The calculator can also quantify the benefits of making improvements in equipment operation and end-of-life management practices.

Related Programs

For more information on programs related closely to EPEAT and other EPA electronics efforts, please see EPP's electronics page.

How Procuring EPEAT Registered Products Helps Meet EPA's Strategic Goals

EPA was mandated by Executive Order in 1992 to help federal agencies identify and procure greener products and services. EPA's Environmentally Preferable Purchasing program focuses on products and services which federal purchasers procure and for which there are opportunities to reduce public health and environmental impacts. EPA has been engaged in the development of electronic product environmental performance standards and in helping federal purchasers procure products meeting these standards (also known as EPEAT registered) since 2004.

EPA's support of the development and use of EPEAT is linked to specific objectives in EPA's Strategic Plan: to conserve and protect natural resources by promoting pollution prevention and the adoption of other stewardship practices by companies, communities, governmental organizations and individuals.

Use of EPEAT is also helping other federal agencies meet their numeric targets for sustainable acquisition.

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