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U.S. Environmental Protection Agency
Office of Research and Development
National Center for Environmental Research
Small Business Innovation Research (SBIR)

CLOSED - FOR REFERENCES PURPOSES ONLY

Special SBIR Phase I Solicitation - Hazardous Waste Minimization

Special Phase I Solicitation No. PR-NC-04-10311

  • 30 Waste Minimization Priority Chemicals
  • Waste Gasification

ISSUE DATE: March 25, 2004
CLOSING DATE: May 25, 2004 *

* CAUTION - See Section V, Paragraph J.9(c), Instructions to Offerors, Concerning Late Proposals and Modifications.

Your proposal with an original and nine (9) copies (including all appendices) shall be received at one of the following addresses by 12:00 p.m. (Noon) local time on May 25, 2004.

U.S. MAIL:

U.S. Environmental Protection Agency
Solicitation No. PR-NC-04-10311 – Waste Minimization
Closing Date: May 25, 2004, at 12:00 p.m. (Noon)
Attention: Jennifer Hill, Special SBIR Phase I
RTP Procurement Operations Division (D143-01)
Research Triangle Park, NC 27711

HAND-CARRIED/COURIER ADDRESS:

U.S. Environmental Protection Agency
Solicitation No. PR-NC-04-10311 – Waste Minimization
Closing Date: May 25, 2004, at 12:00 p.m. (Noon)
Attention: Jennifer Hill, Special SBIR Phase I
RTP Procurement Operations Division (D143-01)
4930 Page Road
Durham, NC 27703



Table of Contents

Section
I. Program Description
II. Definitions
III. Proposal Preparation Instructions and Requirements
IV. Method of Selection and Evaluation Criteria
V. Considerations
VI. Submission of Proposals
VII. Scientific and Technical Information Sources
VIII. SBIR Phase I Research Topics
  A3. 30 Waste Minimization Priority Chemicals
  B3. Waste Gasification
IX. Submission Forms and Certifications

APPENDICES
APPENDIX A - Proposal Cover Sheet
APPENDIX B - Project Summary
APPENDIX C - SBIR Proposal Summary Budget
APPENDIX D - Scientific and Technical Information Sources
APPENDIX E - Commercialization Fact Sheet/Patent Search

SPECIAL SBIR PHASE I SOLICITATION HAZARDOUS WASTE MINIMIZATION

Solicitation No. PR-NC-04-10311

ISSUE DATE: March 25, 2004
CLOSING DATE: May 25, 2004 *

* CAUTION - See Section V, Paragraph J.9(c), Instructions to Offerors, Concerning Late Proposals and Modifications

I. PROGRAM DESCRIPTION

      A.  The Environmental Protection Agency (EPA) invites small business firms to submit research proposals under this special Small Business Innovation Research (SBIR) Solicitation entitled “Hazardous Waste Minimization.”  The SBIR program is a phased process uniform throughout the Federal Government of soliciting proposals and awarding funding agreements for research (R) or research and development (R&D) to meet stated agency needs or missions.

        While this Special SBIR Solicitation only covers hazardous waste minimization, EPA also is issuing Special SBIR Solicitations for Pollution Prevention and Technology Solutions for Pacific Southwest Environmental Problems, as well as the Regular SBIR Solicitation covering Nanomaterials, Control and Monitoring of Air Pollution, Drinking
Water Treatment and Monitoring, Water and Wastewater Management, Hazardous Waste Management and Site Remediation, Hazardous Waste Monitoring, Solid Waste Recycling, Safe Buildings, and Drinking Water and Wastewater Security.  (See summary list of research topics and subtopics in each EPA SBIR Phase I Solicitation.)  The proposed research must directly pertain to EPA’s environmental mission and must be responsive to EPA program interests included in the topic descriptions in this solicitation.  (See Table 1 on the next page for a summary listing of all research topics included in the SBIR Regular and three Special Solicitations.)

        In order to facilitate proposal reviews by external peer reviewers with specialized expertise and by EPA technical personnel with focused program needs and priorities, offerors must designate a research topic for their proposal.  The same proposal may not be submitted under more than one topic and the same proposal cannot be submitted under more than one EPA SBIR solicitation issued in 2004.  An organization may submit separate proposals on different topics or different proposals on the same topic as long as the proposals are not duplicates of the same research principle modified to fit the topic.  If such duplicates are submitted, only one will be reviewed. Refer to Sections IV, V, and VI for additional requirements.  Where similar research is discussed under more than one topic, the offeror should choose the topic most relevant to the proposed research.  It is the complete responsibility of offerors to select and identify the best topic for their proposals. 

B.  Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in this solicitation by the time specified in this solicitation.  See Section V, Paragraph J.9(c), Instructions to Offerors, concerning Late Proposals and Modifications.

THIS SOLICITATION IS FOR PHASE I PROPOSALS ONLY.

        To stimulate and foster technological innovation, including increasing private sector applications of Federal
research or R&D, EPA’s program follows the SBIR program’s uniform process:

(1)  PHASE I.  Phase I involves a solicitation of proposals to conduct feasibility related experimental research or R&D related to described agency requirements.  The objective of this phase is to determine the technical feasibility and preliminary commercialization potential of the proposed effort and the quality of performance of the small concern with a relatively small agency investment before consideration of further Federal support in Phase II.  The Government is not obligated to fund any specific Phase I proposal.  The maximum dollar amount of this special Phase I solicitation is $70,000 and the term of performance should not exceed six (6) months.  

View: Table 1. SBIR Solicitation Research Topics

(2)  PHASE II.  Phase II proposals may only be submitted by Phase I awardees invited to submit proposals.  Phase II is the principal research or R&D effort and Phase II projects should normally be completed in 15 months.  The objective is to continue the research or R&D initiated under Phase I and work toward commercialization of the technology.  Phase II awards are expected to include full scale testing of the technology, but may not necessarily complete the total research and development that may be required to satisfy commercial or Federal needs beyond the SBIR program.  Completion of the research and development may be through Phase III.  The Agency is under no obligation to fund any proposal or any specific number of proposals in a given topic.  It also may elect to fund several or none of the proposed approaches to the same topic.

        It is anticipated that approximately 5-10 Phase II awards will be made, each with a dollar amount of $225,000 and 15-month term of performance.  For Phase II, the Agency is planning to offer two Phase II Options:  (1) Phase II Commercialization Option under which Phase II offerors may submit a proposal for $70,000 additional funding to expand R&D efforts to accelerate the project from full scale testing and demonstration to full commercialization; and (2) Phase II Environmental Technology Verification (ETV) Option under which Phase II offerors may submit a proposal for up to $25,000 additional funding to facilitate third party R/R&D verification testing that will improve the quality assurance and quality control (QA/QC) of the technology and accelerate the acceptance and use of improved and more cost-effective tech­nologies.  EPA Federal funds must be designated strictly for advancing the research related elements of the project.  No automatic preference shall be given to offers that address the options; however, in the case where an offeror addresses the option(s) in its proposal, the entire proposal including the option(s) shall be evaluated.  The Agency would have a unilateral right to exercise the option after EPA’s acceptance of the company’s option doc­umen­tation.  Documentation for the Phase II Commercialization Option are receipts showing that at least $100,000 was transferred to the contractor from one or more third party investors, such as a venture capital firm; an “angel” investor; local, state or Federal non-SBIR funding source; another company under a partnership, licensing or joint venture arrangement; or any combination of third parties.  Documentation for the ETV Option is the signed ETV Technology Verification Testing Commitment Letter.  (For more information on ETV, visit http://www.epa.gov/etv.)  The Government is not obligated to fund any specific Phase II proposal.

        For technologies awarded Phase I contracts under this solicitation, the follow-on Phase II Solicitation will be issued on/about July 28, 2005, and proposals will be due on/about September 15, 2005.  It is expected that each Phase II proposal will be evaluated on the results of Phase I, the Phase II program plan and the commercial potential of the Phase II proposal.  The evaluation criteria will be as follows:

        PHASE II CRITERIA

1.  Results of Phase I and degree to which research objectives and identified customer needs were met.  Demonstration of performance/cost effectiveness and environmental benefits associated with the proposed research, including risk reduction potential.

2.  Quality and soundness of the Phase II research plan to establish the technical and commercial viability of the proposed concept as evidenced through technology prototypes or initial commercial demonstrations.

3.  Qualifications of the principal/key investigator, supporting staff and consultants.  Time commitment of principal/key investigator, adequacy of equipment and facilities and proposed budget to accomplish the proposed research.  Adequacy of Phase II Quality Assurance Summary. 

4.  Potential of the proposed concept for significant commercialization applications.  The quality and adequacy of the commercialization plan to produce an innovative product, process or device and getting technology prototypes or initial Phase II applications into commercial production and sales.

5.  The offeror’s SBIR or other research commercialization record.  Existence of second phase funding commitments from private sector or non-SBIR funding sources.  Existence of third phase follow-on commitments and presence of other indicators of commercial potential of the idea.

        (3)  PHASE III.  Where appropriate and needed in order to complete the research and development, there may be a third phase which is funded by:

1.  Non-Federal sources of capital for commercial ap­plications of SBIR funded research or research and development.

2.  Federal Government with non-SBIR Federal funds for SBIR derived products and processes that will be used by the Federal Government.

3.  Non-SBIR Federal funds for the continuation of research or research and development that has been competitively selected using peer review or scientific review criteria.

        C.  Each offeror submitting a proposal must qualify as a small business for research or R&D purposes at the time of award of Phase I and Phase II funding agreements.  In addition, the primary employment of the principal investigator must be with the small business firm at the time of contract award and during the conduct of the proposed research. Principal investigators who appear to be employed by a university must submit a letter from the university stating that the principal investigator, if awarded a SBIR contract, will become a less-than-half-time employee of the university.  Also, a principal investigator who appears to be a staff member of both the applicant and another employer shall submit a letter from the second employer stating that, if awarded a SBIR contract, he/she will become a less than half-time employee of such organization.  Letters demonstrating that these requirements have been fulfilled must be submitted prior to contract award to the addressee stated in Section VI of this solicitation.  Failure to do so may jeopardize award.  Also, for both Phase I and Phase II, the research or R&D work must be performed in the United States.  (For definition of the United States, see Section II.J.)

        D.  For Phase I the Government anticipates the award of approximately $0.7 M in firm-fixed-price contracts at approximately $70,000 each including profit, but reserves the right to change either the number of awards or the amount of the individual awards depending on the outcome of the selection process.  The contractor’s period of performance is expected to be six months.  Award of any contract(s) resulting from this solicitation shall be to the responsible offeror(s) with the highest rankings after evaluation in accordance with Section IV.  Source selection will not be based on a comparison of cost or price.  However, cost or price will be evaluated to determine whether the price, including any proposed profit, is fair and reasonable and whether the offeror understands the work and is capable of performing the contract. 

        E.  All inquiries concerning this solicitation shall be submitted to the following E-mail address:

                                hill.jennifer@epa.gov

       If E-mail is not available to you, written or telephone inquiries may be directed to:

       U.S. Environmental Protection Agency
       Attention:  Jennifer Hill, Waste Minimization
       RTP Procurement Operations Division (D143-01)
       Research Triangle Park, NC 27711
       Telephone:  (919) 541-3083
       Fax: (919) 541-1075

       Potential offerors are encouraged to communicate via E-mail.

II. DEFINITIONS

For purposes of this solicitation, the following definitions apply:

        A.  Research or Research and Development (R/R&D):  Any activity that is:

(1)  A systematic, intensive study directed toward greater knowledge or understanding of the subject studied.

(2)  A systematic study directed specifically toward applying new knowledge to meet a recognized need; or

(3)  A systematic application of knowledge toward the production of useful materials, devices, and systems or methods, including design, development, and improvement of prototypes and new processes to meet specific requirements.

B.  Funding Agreement:  Any contract, grant, or cooperative agreement entered into between any Federal Agency and any small business concern for the performance of experimental, developmental, or research work, including products or services, funded in whole or in part by the Federal Government.

C.  Subcontract:  Any agreement, other than one involving an employer-employee relationship, entered into by an awardee of a funding agreement calling for supplies or services for the performance of the original funding agreement.

D.  Small Business Concern:  A concern that, on the date of award for both Phase I and Phase II funding agreements, meets the following criteria:

(1) Is organized for profit, with a place of business located in the United States, which operates primarily within the United States or which makes a significant contribution to the United States economy through payment of taxes or use of American products, materials or labor;

(2) Is in the legal from of an individual proprietorship, partnership, limited liability company, corporation, joint venture, association, trust or cooperative, except that where the form is a joint venture, there can be no more than 49 percent participation by foreign business entities in the joint venture;

(3) Is at least 51 percent owned and controlled by one or more individuals who are citizens of, or permanent resident aliens in the United States, except in the case of a joint venture, where each entity to the venture must be 51 percent owned and controlled by one or more individuals who are citizens of, or permanent resident aliens in the United States; and

(4) Has, including its affiliates, not more than 500 employees.

E.  Socially and Economically Disadvantaged Small Business Concern:  A socially and economically disadvantaged small Business concern is one that is:

(1) At least 51 percent owned by one or more minority and disadvantaged; or in the case of a publicly owned business, at least 51 percent of the voting stock of which is owned by minority and disadvantaged individuals, and

(2) Whose management and daily business operations are controlled by one or more socially and economically disadvantaged individuals.

F.  Socially and Economically Disadvantaged Individual:  A member of any of the following groups:

(1) Black Americans;

(2) Hispanic Americans;

(3) Native Americans (American Indians, Eskimos, Aleuts, or Native Hawaiians);

(4) Asian-Pacific Americans (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China (including Hong Kong), Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Fiji, Tonga, Kiribati, Tuvalu, or Nauru);

(5) Subcontinent Asian Americans (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal); and

(6) Other groups designated from time to time by SBA pursuant to Section 124.103 (d) of 13 CFR Ch.1 (1-1-02 Edition).

G.  Women-Owned Small Business Concern:  A small business concern that is at least 51 percent owned by one or more women, or in the case of a publicly owned business, at least 51 percent of the stock is owned by women, and women control the management and daily business operations.

H.  Historically Underutilized Business Zone (HUBZone):  A small business concern meeting the following requirements:

(1) Located in a HUBZone area located in one or more of the following:

a) A qualified census tract (as defined in Section 42(d)(5)(C)(i)(1) of the Internal Revenue Code of 1986;

b) A qualified “non-metropolitan county” (as defined in Section 143 (k)(2)(B) of the Internal Revenue Code of 1986) with a median house­hold income of less than 80 percent of the State median household income or with an unemploy­ment rate of not less than 140 percent of the Statewide average, based on U.S. Department of Labor recent data; or,

c) Lands within the boundaries of Federally recognized Indian reservations.

(2) Owned and controlled by one or more U.S. Citizens; and,

(3) At least 35 percent of its employees must reside in a HUBZone.

I.  Primary Employment:  More than one-half of the principal investigator’s time is spent in the employ of the small business concern.

J.  United States:  The 50 States, the Territories and possessions of the Federal Government, the Commonwealth of Puerto Rico, the District of Columbia, the Republic of the Marshall Islands, the Federated States of Micronesia, and the Republic of Palau.

K.  Commercialization:  The process of developing marketable products or services and producing and delivering products or services for sale (whether by the originating party or by others) to Government or commercial markets.

L.  SBIR Technical Data:  All data generated during the performance of an SBIR award.

M.  SBIR Technical Data Rights:  The rights a small business concern obtains in data generated during the performance of any SBIR Phase I, Phase II, or Phase III award that an awardee delivers to the Government during or upon completion of a Federally-funded project, and to which the Government receives a license.

III. PROPOSAL PREPARATION INSTRUCTIONS AND REQUIREMENTS

A.   PROPOSAL PAGE LIMIT

        Proposals submitted in response to this Phase I of the SBIR program shall not exceed a total of 25 pages, one side only.  The only exception would be regarding the requirements set forth in Section III.D.12, “Prior SBIR Awards.”  The 25 pages shall include the cover page, budget, and all enclosures or attachments.  Pages (including enclosures or attachments such as letters of recommendation) should be of standard size (8 ½" x 11"; 21.6 cm x 27.9 cm) with 2.5 cm margins and type no smaller than 10 point font size.  All pages shall be consecutively numbered.  Proposals in excess of the 25 page limitation shall not be considered for review or award.  Any additional attachments, appendices or references beyond the 25-page limitation shall result in the proposal not being considered for review or award.  A letter of transmittal is not necessary.  If one is furnished, it shall not be attached to every copy of the proposal.  If a letter of trans­mittal is attached to every copy of the proposal, it will be counted as page 1 of the proposal.  No binders are necessary.  If binders are provided, they will be counted as pages even if no printing or writing is thereon.

B.    PROPOSAL COVER SHEET

        The offeror shall photocopy (or download from the Internet) and complete Appendix A of this solicitation which has the relevant solicitation number as page 1 of each copy of each proposal.  No other cover shall be permitted.  When downloading the solicitation from the Internet, Appendix A may print on two pages, but will only count as one page per Appendix.  Offerors may reformat the forms to correct spacing and pagination errors; however, identical information shall be provided.

        The original of the cover sheet shall contain the pen-and-ink signatures of the principal investigator and the cor­porate/business official authorized to sign the proposal.

C.   PROJECT SUMMARY

        The offeror shall complete Appendix B as page 2 of each proposal.  Appendix B is limited to 1 page.  The Project Summary shall include a technical abstract with a brief description of the problem or opportunity, the innovation, project objectives, and description of the effort.  In summarizing anticipated results, the implications of the approach (for both Phases I and II) and the potential commercial applications of the research shall be stated.  THE AB­STRACT IS USED EXTENSIVELY DUR­ING THE EXTERNAL PEER REVIEW AND EPA INTERNAL PROGRAMMATIC REVIEW.  The project summary of successful proposals will be published by EPA and, therefore, must not contain proprietary information.

D.   TECHNICAL CONTENT

        Begin the main body of the proposal on page 3.  As a minimum, the following shall be included:

 1.  IDENTIFICATION AND SIGNIFICANCE OF THE PROBLEM OR OPPORTUNITY.  A clear statement of the specific technical problem or opportunity addressed and the environmental benefits.  IN­FOR­MA­TION ON THE ENVIRONMENTAL BENEFITS AS­SOCI­ATED WITH THE TECH­NOLOGY IS A VERY IM­PORTANT PART OF THE EXTERNAL PEER RE­VIEW AND EPA INTERNAL PROGRAM­MATIC REVIEW.  Where appropriate, proposals should describe the positive and negative environmental benefits based on an assessment of the full life cycle of the new product or technology.  Life Cycle Assessment (LCA) refers to the analysis of impacts throughout all stages of a product or process from production to use to disposal.  Integration of a life cycle perspective into the environmental analysis typically considers impacts from raw materials extraction, manufacture, packaging, distribution and disposal.

2.  PHASE I OBJECTIVES.  State the specific objectives of Phase I research and development effort, in­cluding the technical questions it will try to answer to determine the feasibility of the proposed approach.

3.  PHASE I WORK PLAN.  This section provides a detailed description of the work plan.  The work plan should describe what will be done, where it will be done and how the R/R&D will be carried out.  The work planned to achieve each task should be discussed in detail, to enable a complete scientific and technical evaluation of the work plan.  A work schedule should also be provided.    

4.  RELATED RESEARCH OR R&D.  Describe significant research or R&D that is directly related to the proposal including any conducted by the project manager/principal investigator or by the proposing firm.  Describe how it relates to the proposed effort, and any planned coordination with outside sources.  Offerors must demonstrate their awareness of key recent
research or R&D conducted by others in the specific topic area by providing appropriate references from the literature and other published documents.

5.  KEY PERSONNEL AND BIBLIOGRAPHY OF DIRECTLY RELATED WORK.  Identify key personnel involved in Phase I including their directly related education, experience and bibliographic information.  Where vitae are extensive, summaries that focus on the most relevant experience or publications are desired and may be necessary to meet proposal size limitations.

6.  RELATIONSHIP WITH FUTURE RE­SEARCH OR RESEARCH AND DEVELOP­MENT.  State the anticipated results of the proposed approach if the project is successful (Phase I and II).  A discussion of cost-effectiveness is paramount, especially comparing the state-of-the-art approaches with the proposed approach.  Discuss the significance of the Phase I effort in providing a foundation for Phase II R/R&D effort.

7.  FACILITIES.  A detailed description, availability and location of instrumentation and physical facilities proposed for Phase I should be provided.

8.  CONSULTANTS.  Involvement of consultants in the planning and research stages of the project is permitted.  If such involvement is intended, it should be described in detail and vitae should be provided.

9.  COMMERCIALIZATION PLAN.  Provide an abbreviated 2-3 page plan related directly to producing an innovative product, process or device and getting it into commercial production and sales.  Comprehensive business plans (that are company rather than project oriented) are not desired.  The Phase I plan is a roadmap toward producing a detailed Phase II Commercialization Plan, which shall be required as part of the Phase II Application. 

NOTE:  The Small Business Research and Development Enhancement Act of 1992 allows discretionary tech­nical assistance to SBIR awardees.  The Agency may provide up to $4,000 of SBIR funds for technical assistance per award.  EPA intends to provide Phase I awardees with technical assistance through a separate EPA arrangement.  For Phase I, this assistance will be in addition to the aw­ard amount.  For Phase II, the law allows each awardee to expend up to $4,000 per year of the award amount for tech­nical assistance services.

The Phase I plan shall provide limited information on the subjects described below.  Explain what will be done during Phase I to decide on applications, markets, production and financing.  The Commercialization Plan shall address:

a.  SBIR Project:  Brief description of the company, its principal field(s) of interest, size and current products and sales.  A concise description of the SBIR project and its key technical objectives.

b.  Commercial Applications:  Potential commercial applications of the research results specifying customers and specific needs that will be satisfied.  Have you or do you intend to file for one or more patents as a result of the SBIR project?

c.  Competitive Advantages:  What is particularly innovative about the anticipated technology or products? (Innovation may be expressed in terms of applications, performance, efficiencies or reduced cost.  To determine if your innovation is likely to result in intellectual property that may be legally protected, it helps to conduct a patent search and look for related work being funded by EPA or another Federal agen­cy.  A fact sheet on how to search for patents and related Federally-funded work is provided in Appendix E.)  What significant advantages in application, performance, technique, efficiency, or costs, do you anticipate your new technology will have over existing technology?  (In order to assess such advantages, it is useful to compare the anticipated performance of your technology against substitutable products currently being sold or emerging out of R&D.  If regulations, industry standards or certifying requirements apply to your technology or product, these pro­vide useful criteria for comparing your anticipated performance with potentially competing technology and products.  However, other expressions of end-user needs may also contain important criteria).

d.  Markets:  What are the anticipated specific markets for the resulting technology, their estimated size, clas­ses of customers, and your estimated market share 5 years after the project is completed and/or first sales?  Who are the major competitors in the markets, present and/or anticipated?

e.  Commercialization:  Briefly describe how you plan to produce your product.  Do you intend to manufacture it yourself, subcontract the manufacturing, enter into a joint venture or manufacturing agreement, license the product, etc.?  Briefly describe the approach and steps you plan to take to commercialize the research results to significant sales.  Do you plan to market the product yourself, through dealers, contract sales, marketing agreements, joint venture, sales representatives, foreign companies, etc.?  How do you plan to raise money to support your commercialization plan?

10.  SIMILAR OR CLOSELY RELATED SBIR AWARDS.  If the small business concern has received ANY prior Phase I or Phase II award(s) from EPA or any Federal agency for similar or closely related research, submit name of awarding agency, date of award, funding agreement number, amount and topic or subtopic title.  DESCRIBE THE TECH­NICAL DIF­FER­ENCES AND REASONS WHY THE PRO­POSED NEW PHASE I RESEARCH IS DIFFER­ENT FROM RESEARCH CON­DUCTED UNDER PRIOR SBIR AWARDS.  (This required proposal information shall be counted toward proposal pages count limitation.)

         11.  DUPLICATE OR EQUIVALENT SBIR PROPOSALS.  A firm may elect to submit essentially equivalent work under other Federal Program Solicitations.  In these cases, a statement shall be included in each such proposal indicating: the name and address of the agencies to which proposals were submitted or from which awards were received; date of proposal submission or date of award; title, number, and date of solicitations under which proposals were submitted or awards received; specific applicable research topics for each proposal submitted or award received; titles of research projects; and name and title of project manager or principal investigator for each proposal submitted or award received.  (This information shall count toward proposal pages count limitation.)    

12.  PRIOR SBIR AWARDS.  If the small business concern has received ANY prior Phase II award from any Federal agency in the prior 5 fiscal years, submit name of awarding agency, date of award, funding agreement number, amount, topic or subtopic title, follow-on agreement amount, source and date of commitment and current commercialization status for each Phase II.  (This required proposal information shall be included as an attachment to the proposals and shall not be counted toward proposal pages count limitation.)

E.    COST BREAKDOWN/PROPOSED BUDGET

        Complete the budget form in Appendix C and include the form immediately after proposal Section D.11.  Photocopy the form for the required copies for submission.  Incorporate the copy of the budget form bearing the original signature into the copy of the proposal bearing the original signature on the cover page.  The budget form will count as 1 page in the 25 page limit.  If budget explanation pages are included, they will count toward the 25 page limit.

F.    PHASE I QUALITY ASSURANCE NARRATIVE STATEMENT

        Offerors shall state whether or not their proposal involves data collection or processing, environmental measurements, modeling, or the development of environmental technology (whether hardware-based or via new techniques).  The Quality Assurance Narrative provides a statement on processes that will be used to assure that results of the research satisfy the intended project objectives.  EPA is particularly interested in the quality controls for data generation and acquisition, and how data validation and usability will be verified.  This quality assurance narrative statement shall not exceed 2 pages and will be included in the 25 page limitation for the proposal.  For each item below, either present the required information, reference the specific location of the information in the proposal, or provide a justification of why the item does not apply to the proposed research.

1.  Identify the individual who will be responsible for the quality assurance and quality control aspects of the research.  (Quality assurance (QA) is an integrated system of management activities involving planning, implementation, documentation, assessment, and improvement to ensure that a process, or item is of the type and quality needed for the project.  Quality control (QC) is the system of technical activities that measures the attributes and performance of a process or item against defined standards, to verify that they meet the stated requirements.)

2.  Discuss the activities to be performed or the hypothesis to be tested and criteria for determining acceptable data quality.  (Note:  Such criteria may be expressed in terms of precision, accuracy, representativeness, completeness, and comparability or in terms of data quality objectives or acceptance and evaluation criteria.)  Also, these criteria must be applied to determine the acceptability of existing or secondary data to be used in the project.  (In this context, secondary data may be defined as data previously collected for other purposes or from other sources.)

3.  Describe the study design.  Include sample type(s) and location requirements, all statistical analyses that were or will be used to estimate the types and numbers of physical samples required, or equivalent information for studies using survey and interview techniques, or describe how new technology will be benchmarked to improve existing processes, such as those used by industry.

4.  Describe the procedures that will be used in the calibration and performance evaluation of all analytical instrumentation and all methods of analysis to be used during the project.  Explain how the effectiveness of any new technology will be measured.

5.  Describe the procedures for the handling and custody of samples, including sample collection, identification, preservation, transportation, and storage, or how the accuracy of test measurements will be verified.

6.  Discuss the procedures for data reduction and reporting, including a description of all statistical methods to make inferences and conclusions, with identification of any statistical software to be used; discuss any computer models to be designed or utilized and describe the associated verification and validation techniques.

7.  Describe the quantitative and/or qualitative procedures that will be used to evaluate the success of the project, including any plans for peer or other reviews of the study design or analytical methods prior to data collection.       

8.  The name and title of the company person responsible for tracking compliance of the SBIR contract activities with the requirements of the QA Plan.

        A more detailed Proposal Quality Assurance Plan will be required in Phase II.  The plan will be required as part of the first monthly report under the Phase II contract.

IV. METHOD OF SELECTION AND EVALUATION CRITERIA

All Phase I proposals will be evaluated and judged on a competitive basis by peer reviewers from outside EPA.  Proposals will be initially screened to determine responsiveness.  As noted in Section III, proposals exceeding the 25-page limitation will not be considered for review or award.  Also, as noted in Section I, any proposal addressing more than one research topic, failing to identify the research topic by letter symbol on the cover page, and sub­mitting the same proposal under more than one solicitation issued in 2004 will not be considered for review or award.  Proposals passing this initial screening will be reviewed for technical merit by external peer panels of technical experts, using the technical evaluation criteria described in A.1 below.  Each of the criteria are equal in value.  These panels will assign each proposal an adjectival rating of “excellent,” “very good,” “good,” “fair” or “poor,” using the specified criteria.  The proposals assigned “excellent” and “very good” ratings, then will be subjected to the programmatic review within EPA, to further evaluate these applications in relation to program priorities and balance using the criteria specified in A.2 below.  Each proposal will be judged on its own merit.  The Agency is under no obligation to fund any proposal or any specific number of proposals in a given topic.  It also may elect to fund several or none of the proposed approaches to the same topic or subtopic.

A.   TECHNICAL EVALUATION CRITERIA

1.  EXTERNAL PEER REVIEW.  The external peer review panels will utilize the following evaluation criteria to rate each proposal.  The criteria are of equal importance.

        CRITERIA

a.  The scientific and technical significance of the proposed technology and its appropriateness to the research topic.  Quality and soundness of the research plan to establish the technical and commercial feasibility of the concept.

b.  The uniqueness/ingenuity of the proposed concept or application as technological innovation.  Originality and innovativeness of the proposed research toward meeting customer needs and achieving commercialization of the technology.

c.  Potential demonstration of performance/cost effectiveness and environmental benefits associated with the proposed research, including risk reduction potential.

d.  Qualifications of the principal/key investigator, supporting staff and consultants.  Time commitment of principal/key investigator, adequacy of equipment and facilities and proposed budget to accomplish the proposed research.  Adequacy and quality of the Quality Assurance Narrative Statement.

e.  Potential of the proposed concept for significant commercial applications.  Potential for the commercialization plan to produce an innovative product, process or device and to put it into commercial production and sales.  Potential market and competition and other financial/business indicators of commercialization potential and the offeror’s SBIR or other research commercialization record. 

        All peer reviewers will be required to sign an agreement to protect the confidentiality of all proposal material, and to certify that no conflict of interest exists between the reviewer and the offeror.  A copy of both forms is available upon request; however, the identity of the reviewer will not be released.

2.  EPA PROGRAMMATIC REVIEW.  The proposals that received ratings of “excellent” or “very good” by the External Peer Review Panel will be subject to the programmatic review by EPA program managers using the criteria set forth below to select which of the “excellent” and “very good” proposals will be funded.  Projects will not be funded where EPA determines the proposed research already is being supported by EPA or another known source.  The evaluation criteria “a” through “c” are of equal value and will be used to evaluate the applications in relation to program priorities, balance and programmatic relevancy.

        CRITERIA

a.  The potential of the technology to meet Agency program priorities and to strengthen the overall balance of the SBIR program.  How well the technology fits into EPA’s overall research strategy or program within the Phase I research topic.

b.  The potential of the technology for significant environmental benefits and for strengthening the scientific basis for risk assessment/risk management in the Agency research topic area.

c.  The potential of the technology to have broad application or to impact large segments of the population.

B.         RELEASE OF PROPOSAL REVIEW INFORMATION

After final award decisions have been announced, the technical evaluations of the offeror’s proposal will be provided to the offeror.  The identity of the reviewer shall not be disclosed.

V. CONSIDERATIONS

A.   AWARDS

        The Government anticipates award of approximately 10 firm-fixed-price contracts of up to $70,000 each, including profit.  It is expected that these contracts will be awarded with a contract start date of March 1, 2005.  The period of performance for the contracts should not exceed six (6) months.  The primary consideration in selecting proposals for award will be the technical merit of the proposal.  Proposals shall be evaluated in accordance with the Technical Evaluation Criteria stated in IV.A. above.  Source selection will not be based on a comparison of cost or price.  However, cost or price will be evaluated to determine whether the price, including any proposed profit, is fair and reasonable and whether the offeror understands the work and is capable of performing the contract.

        This current solicitation is for Phase I only, and the Government is not obligated to fund any specific Phase I proposal.

        Funds are not presently available for this contract.  The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made.  No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

B.    REPORTS

1.  The Contractor shall furnish two (2) copies of a monthly letter report stating progress made.  One (1) copy of the report shall be submitted to the Contract-level Contracting Officer’s Representative with one (1) copy to the Contract Specialist.  The reports shall be submitted within 7 calendar days after the end of the reporting period.  Specific areas of interest shall include progress made and difficulties encountered during the reporting period, and a statement of activities anticipated during the subsequent reporting period.  The report shall include any changes in personnel associated with the project.  Also, the first month’s report shall contain a work plan and schedule of accomplishments for the subsequent months of the project.  The Monthly Report shall include, as an attachment, a copy of the monthly voucher for the same period.

2.  Two (2) copies of a comprehensive final report on the Phase I project shall be submitted to the Contract-level Contracting Officer’s Representative by the completion date of the contract.  The Contract Specialist shall receive one (1) copy.  This final report shall include a single-page project summary as the first page, identifying the purpose of the research, a brief description of the research carried out, the research findings or results, and potential applications of the research in a final paragraph.  The balance of the report shall indicate in detail the research objectives, research work carried out, results obtained, and estimates of technical feasibility.  The report shall include a discussion of any commercialization activity carried out during Phase I as well as future commercialization plans.

3.  Two (2) hard copies (and one copy on a disk in Word Perfect or ASCII format) of a publishable (cleared for the general public) 2-3 page Executive Summary of the final report for Phase I shall be submitted to the Contract-level Contracting Officer’s Representative by the completion date of the contract.  This special report shall be a true summary of the report, including the purpose of the project, work carried out and results.  The summary shall stress innovativeness and potential commercialization.  The Executive Summary will be placed on the EPA SBIR Web Site, and therefore, it shall include the specific results the company is willing to release to the public.

C.   PAYMENT SCHEDULE

        Phase I payments will be made as follows:

       Eighteen percent (18%) of the total contract price shall be paid upon receipt and acceptance of a proper invoice with each of the first five monthly reports.  The remainder shall be paid upon receipt and acceptance of the final report.  Pursuant to the provisions of FAR 52.232-25, “Prompt Payment,” payment will be rendered within thirty (30) days after receipt of a proper invoice.

D.   INNOVATIONS, INVENTIONS, AND PATENTS

        1.  LIMITED RIGHTS INFORMATION AND DATA

        a.  Proprietary Information

Information contained in unsuccessful proposals will remain the property of the offeror.  The Government may, however, retain copies of all proposals.  Public release of information in any proposal submitted will be subject to existing statutory and regulatory requirements.

        If proprietary information is provided by an offeror in a proposal which constitutes a trade secret, proprietary commercial or financial information, confidential personal information or data affecting the national security, it will be treated in confidence to the extent permitted by law.  This information must be clearly marked by the offeror with the term “confidential proprietary information” and the following legend must appear on the cover page of the proposal:

        “These data shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any other purpose other than evaluation of this proposal.  If a funding agreement is awarded to this offeror as a result of or in connection with the submis­sion of these data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the funding agreement and pursuant to applicable law.  This restriction does not limit the Government’s right to use information contained in the data if it is obtained from another source without restriction.  The data subject to this restriction are contained in pages ________ of this proposal.”

        Any other legend may be unacceptable to the Government and may constitute grounds for removing the proposal from further consideration, without assuming any liability for inadvertent disclosure.  The Government will limit dissemination of such information to within official channels.

       b.  Alternative To Minimize Proprietary Information

        Offerors shall limit proprietary information to only that absolutely essential to their proposal.

c.  Rights in Data Developed Under SBIR Funding Agreements

        The Contract will contain a data clause that will provide the following:

        SBIR RIGHTS NOTICE (MAR 1994)

        These SBIR data are furnished with SBIR rights under Contract No.___________ (and subcontract _________ if appropriate).  For a period of four (4) years after acceptance of all items to be delivered under this contract, the Government agrees to use these data for Government purposes only, and they shall not be disclosed outside the Government (including disclosure for procurement purposes) during such period without permission of the Contractor, except that, subject to the foregoing use and disclosure prohibitions, such data may be disclosed for use by support Contractors.  After the aforesaid 4-year period the Government has a royalty-free license to use, and to authorize others to use on its behalf, these data for Government purposes, but is relieved of all disclosure prohibitions and assumes no liability for unauthorized use of these data by third parties.  This Notice shall be affixed to any reproductions of these data, in whole or in part.

        d.  Copyrights

        With prior written permission of the Contracting Officer, the Awardee normally may copyright and publish
(consistent with appropriate national security considerations, if any) material developed with EPA support.  EPA receives a royalty-free license for the Federal Government and requires that each publication contain an appropriate acknowledgment and disclaimer statement.

        e.  Patents

        Small business concerns normally may retain the principal worldwide patent rights to any invention developed with Governmental support.  The Government receives a royalty-free license for Federal Government use, reserves the right to require the patent holder to license others in certain circumstances, and requires that anyone exclusively licensed to sell the invention in the United States must normally manufacture it domestically.  To the extent authorized by 35 U.S.C. 205, the Government will not make public any information disclosing a Government-supported invention for a 4-year period to allow the Awardee a reasonable time to pursue a patent.

E.    COST SHARING

        Cost sharing is permitted for proposals under this Program Solicitation; however, cost sharing is not required nor will it be an evaluation factor in consideration of your proposal.

F.    PROFIT OR FEE

        Reasonable fee (estimated profit) will be considered under this solicitation.  For guidance purposes, the amount of profit normally should not exceed 10 percent (10%) of total project costs.

G.   JOINT VENTURES OR LIMITED PARTNERSHIPS

Joint ventures and limited partnerships are eligible provided the entity created qualifies as a small business as defined in this Program Solicitation.

H.   RESEARCH AND ANALYTICAL WORK

        1.  For Phase I, a minimum of two-thirds of the research and/or analytical effort must be performed by the proposing small business concern unless otherwise approved in writing by the Contracting Officer.

        2.  For Phase II, a minimum of one-half of the research and/or analytical effort must be performed by the proposing small business concern unless otherwise approved in writing by the Contracting Officer.

I.     CONTRACTOR COMMITMENTS

        Upon award of a funding agreement, the Awardee will be required to make certain legal commitments through acceptance of numerous clauses in Phase I funding agreements.  The outline that follows is illustrative of the types of clauses to which the Contractor would be committed.  This list should not be understood to represent a complete list of clauses to be included in Phase I funding agreements, nor to be specific wording of such clauses. Copies of complete terms and conditions are available upon request.

        1.  INSPECTION.  Work performed under the contract is subject to Government inspection and evaluation at all times.

        2.  EXAMINATION OF RECORDS.  The Comptroller General (or a duly authorized representative) shall have the right to examine any directly pertinent records of the awardee involving transactions related to this contract.

        3.  DEFAULT.  The Government may terminate the contract if the Contractor fails to perform the work contracted.

        4.  TERMINATION FOR CONVENIENCE.  The contract may be terminated at any time by the Government if it deems termination to be in its best interest, in which case the Contractor will be compensated for work performed and for reasonable termination costs.

        5.  DISPUTES.  Any dispute concerning the funding agreement that cannot be resolved by agreement shall be decided by the Contracting Officer with right of appeal.

        6.  EQUAL OPPORTUNITY.  The awardee will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

        7.  AFFIRMATIVE ACTION FOR VETERANS.  The awardee will not discriminate against any employee or application for employment because he or she is a disabled veteran or veteran of the Vietnam era.

        8.  AFFIRMATIVE ACTION FOR HANDICAP­PED.  The awardee will not discriminate against any employee or applicant for employment because he or she is physically or mentally handicapped.

        9.  OFFICIALS NOT TO BENEFIT.  No Government official shall benefit personally from the contract.

        10.  COVENANT AGAINST CONTINGENT FEES.  No person or agency has been employed to solicit or secure the contract upon an understanding for compensation except bonafide employees or commercial agencies maintained by the Contractor for the purpose of securing business.

        11.  GRATUITIES.  The contract may be terminated by the Government if any gratuities have been offered to any representative of the Government to secure the contract.

        12.  PATENT AND COPYRIGHT INFRINGE­MENT.  The Contractor shall report each notice or claim of patent or copyright infringement based on the performance of the contract.

        13.  AMERICAN MADE EQUIPMENT AND PRODUCTS.  When purchasing equipment or a product under the SBIR funding agreement, purchase only American-made items whenever possible.

J.    ADDITIONAL INFORMATION

1.  The Program Solicitation is intended for informational purposes and reflects current planning.  If there is any inconsistency between the information contained here­in and the terms of any resulting SBIR funding agree­ment, the terms of the funding agreement are controlling.

2.  Before award of an SBIR funding agreement, the Government may request the offeror to submit certain organizational, management, personnel, and financial infor­mation to assure responsibility of the offeror.

3.  The Government is not responsible for any monies expended by the offeror before award of any funding agreement.

4.  This Program Solicitation is not an offer by the Government and does not obligate the Government to make any specific number of awards.  Also, awards under the SBIR program are contingent upon the availability of funds.

5.  The SBIR program is not a substitute for existing unsolicited proposal mechanisms.  Unsolicited proposals shall not be accepted under the SBIR program in either Phase I or Phase II.

6.  If an award is made pursuant to a proposal submitted under this Program Solicitation, the Contractor will be required to certify that he or she has not previously been, nor currently is being, paid for essentially equivalent work by any agency of the Federal Government.

7.  Notwithstanding the relatively broad definition of R/R&D in Section II, Definitions hereof, awards under this solicitation are limited to APPLIED forms of research.  Proposals that are surveys, including market, state-of the-art and/or literature surveys, which should have been performed by the offeror prior to the preparation of the proposal, or the preparation of allied questionnaires and instruction manuals, shall not be accepted.  If such proposals are submitted, they shall be considered as not in compliance with the solicitation intent, and therefore, technically unacceptable.

8.  The requirement that the offeror designate a topic, and only one topic, (see page 1, Section I above) also is necessary.  EPA receives hundreds of proposals each year and has special teams of reviewers for review of each research topic.  In order to assure that proposals are evaluated by the correct team, it is the complete responsibility of the offeror to select and identify the best topic.

9.  Instructions to Offerors - Competitive Acquisition (May 2001) FAR 52.215-1

        (a) Definitions (as used in this provision)

“Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays.  However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations

If this solicitation is amended, all terms and conditions that are not amended remain unchanged.  Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be sub­mitted in paper media in sealed envelopes or pack­ages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.  Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

                (2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agree­­ment with all terms, conditions, and pro­visions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.  Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals. 

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.  If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one (1) working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(ii) (B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award.  Oral proposals in response to oral solicitations may be withdrawn orally.  If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals.  Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award.  Withdrawals are effective upon receipt of notice by the Contracting Officer.

        (d) Offer expiration date

Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

        (e) Restriction on disclosure and use of data

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend: This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal.  If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of these data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract.  This restriction does not limit the Government’s right to use information contained in these data if it is obtained from another source without restriction.  The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data they wish to restrict with the following legend:  Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

        (f) Contract award

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government's interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)).  Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.  The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.  If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government's best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items.  Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Con­­tracting Officer determines that the lack of balance poses an unacceptable risk to the Government.                    

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) The Government may disclose the following information in postaward debriefings to other offerors:

(i) The overall evaluated cost or price and technical rating of the successful offeror;

(ii) The overall ranking of all offerors, when any ranking was developed by the Agency during source selection;

(iii) A summary of the rationale for award; and

(iv) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(12) Organizational Conflicts of Interest (EPAAR 1552.209-71) (May 1994) Alternate I (May 1994)

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances that could give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) Prior to commencement of any work, the Contractor agrees to notify the Contracting Officer immediately that, to the best of its knowledge and belief, no actual or potential conflict of interest exists or to identify to the Contracting Officer any actual or potential conflict of interest the firm may have.  In emergency situations, how­ever, work may begin but notification shall be made within five (5) working days.

(c) The Contractor agrees that if an actual or potential organizational conflict of interest is identified during performance, the Contractor will immediately make a full disclosure in writing to the Contracting Officer.  This disclosure shall include a description of actions that the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict of interest.  The Contractor shall continue performance until notified by the Contracting Officer of any contrary action to be taken.

(d) Remedies – The EPA may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an organizational conflict of interest.  If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose it or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(e) The Contractor agrees to insert in each subcontract or consultant agreement placed hereunder provisions that shall conform substantially to the language of this clause, including this paragraph, unless otherwise authorized by the Contracting Officer.

(13) Central Contractor Registration (Oct 2003), FAR 52.204-7

(a) Definitions.  As used in this clause—

“Central Contractor Registration (CCR) database” means the primary Government repository for Contractor information required for the conduct of business with the Government.

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern.  (D&B has no affiliation with this 4-character suffix.)  This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

“Registered in the CCR database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and

(2) The Government has validated all mandatory data fields and has marked the record “Active.”

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address exactly as stated in the offer.  The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) If located within the United States, by calling Dun and Bradstreet at 1-800-333-0505 or via the Internet at http://www.dnb.com exit EPA; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and Zip Code.

(iv) Company Mailing Address, City, State, and Zip Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data.  To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete.  Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(1)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one (1) business day’s written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12 of the FAR; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer.  The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims).  Assignees shall be separately registered in the CCR database.  Information provided to the Contractor’s CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov exit EPA or by calling 1-888-227-2423, or 269-961-5757.

(14) Data Universal Numbering System (DUNS) Number, (Oct 2003), FAR 52.204-6

(a) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘DUNS’’ followed by the DUNS number that identifies the offeror’s name and address exactly as stated in the offer.  The DUNS number is a nine-digit number assigned by Dun and Bradstreet Information Services.

(b) If the Offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.  A DUNS number will be provided immediately by telephone at no charge to the offeror.  For information on obtaining a DUNS number, the offeror, if located within the United States, should call Dun and Bradstreet at 1-800-333-0505.  The offeror should be prepared to provide the following information:

(1) Company name.

(2) Company address.

(3) Company telephone number.

(4) Line of business.

(5) Chief executive officer/key manager.

(6) Date the company was started.

(7) Number of people employed by the company.

(8) Company affiliation.

(c) Offerors located outside the United States may obtain the location and phone number of the local Dun and Bradstreet Information Services office from the Internet home page at http://www.dnb.com/US/customer_service/index.html exit EPA.  If an offeror is unable to locate a local service center, it may send an E-mail to Dun and Bradstreet at globalinfo@mail.dnb.com

VI. SUBMISSION OF PROPOSALS

A.  Your proposal with an original and nine (9) copies shall be received at one of the following addresses by 12:00 p.m. (Noon), local time, on May 25, 2004.

        U.S. MAIL ADDRESS:

        U.S. Environmental Protection Agency
        Solicitation No. PR-NC-04-10311 - Waste Minimization
        Closing Date:  May 25, 2004, at 12:00 p.m. (Noon)
        Attention:  Jennifer Hill, Special SBIR Phase I
        RTP Procurement Operations Division (D143-01)
        Research Triangle Park, NC 27711

        HAND CARRIED/COURIER ADDRESS:

        U.S. Environmental Protection Agency
        Solicitation No. PR-NC-04-10311 - Waste Minimization
        Closing Date:  May 25, 2004, at 12:00 p.m. (Noon)
        Attention:  Jennifer Hill, Special SBIR Phase I
        RTP Procurement Operations Division (D143-01)
        4930 Page Road
        Durham, NC 27703

IMPORTANT!!!  Please note Section V, Paragraph J.9(c) concerning Late Proposals, Modifications of Proposals and Withdrawal of Proposals.

        Telegraphic, telecopied or facsimile proposals will NOT be considered for award.

B.  Please do not use special bindings or covers.  Staple the pages in the upper left corner of the cover sheet of each proposal.

C.  All copies of a proposal shall be sent in the same package.

D.  The proposal should be self-contained and written with the care and thoughtfulness accorded papers for publication.

VII. SCIENTIFIC AND TECHNICAL INFORMATION SOURCES

        (See Appendix D)

VIII. SBIR PHASE I RESEARCH TOPICS

Program Scope:  The objective of this solicitation is to increase the incentive and opportunity for small firms to undertake cutting edge, high-risk, or long-term research that has a high potential payoff if the research is successful.  Federal support of the front-end research on new ideas, often the highest risk part of the innovation process, may provide small businesses sufficient incentive to pursue such research.  Topics in this solicitation include:  (1) new products and technologies that reduce or eliminate the generation of hazardous waste containing any of 30 Waste Minimization Priority Chemicals, and (2) clean waste-to-energy gasification technologies and systems. 

        EPA’s SBIR program does not fund basic research or literature searches.  It is recognized that any research and development project starts out as a concept of the inventor.  Basic theoretic research studies and preliminary laboratory testing of the concept often are needed to develop an idea.  Literature and other surveys and questionnaires also are needed to rule out duplication and inappropriate research study and process detail, finally leading to the process design of a prototype apparatus or process that could be tested to show the feasibility of the innovation.  These basic research activities and preliminary studies should be completed before preparing a SBIR proposal.

        Program Topics:  The proposed research must directly pertain to EPA’s environmental mission and must be responsive to EPA program interests included in the topic descriptions of this solicitation.  The research should be the basis for technological innovation resulting in new commercial products, processes, or services that benefit the public and promote the growth of the small business.  This Special SBIR Solicitation is focused on Hazardous Waste Minimization.

        Please note that EPA is issuing this solicitation and three others with the same opening and closing dates.  All solicitations are available from March 25 to May 25, 2004, on the EPA SBIR Web Site (http://www.epa.gov/ncer/sbir) or by calling the EPA SBIR helpline (800-490-9194).  EPA’s Special SBIR Solicitations include this solicitation and two others:  (1) Pollution Prevention, and (2) Technology Solutions for Pacific Southwest Environmental Problems.  The Regular SBIR Solicitation includes topics on Nanomaterials, Control and Monitoring of Air Pollution, Drinking Water Treatment and Monitoring, Water and Wastewater Management, Hazardous Waste Management and Site Remediation, Hazardous Waste Monitoring, Solid Waste Recycling, Safe Buildings, and Drinking Water and Wastewater Security.  The opening and closing dates are the same for all solicitations.                                                                                                                      

        The Hazardous Waste Minimization Special Solicitation addresses two priority needs:  (1) new products and technologies that reduce or eliminate the generation of hazardous waste containing any of 30 Waste Minimization Priority Chemicals, and (2) clean waste-to-energy gasification technologies and systems.  EPA considers industrial and municipal waste to be lost raw material, lost product, and lost material value.  New technologies and methods are needed to stem this loss of materials caused by the continuing generation, treatment, and disposal of industrial and municipal wastes.  Innovative solutions to help reduce municipal and industrial wastes are needed.

        Waste minimization includes source reduction practices and technologies that reduce the quantity of waste and/or the toxicity of chemicals entering a waste stream prior to recycling, treatment, or disposal.  Waste minimization also includes recycling.  Recycling includes the use, reuse and/or reclamation of waste residuals (that may be designated as a hazardous waste) or materials in a waste.  A material is “used or reused” if it is used as an ingredient in an industrial process to make a product, or if it is used as an effective substitute for a commercial product.  A material is “reclaimed” if it is processed to recover a usable product, or if it is regenerated.  Waste minimization does not include waste treatment—i.e., any process designed to change the physical, chemical or biological character or composition of a hazardous waste—or waste disposal.  Incineration, compacting, neutralizing and diluting are not waste minimization practices.  Similarly, waste minimization does not include control, detection, or monitoring technologies.

        Specific hazardous waste minimization topics in this special solicitation include:  (A3) 30 Waste Minimization Priority Chemicals, and (B3) Waste Gasification.

A3. 30 WASTE MINIMIZATION PRIORITY CHEMICALS

        EPA is particularly concerned about wastes that contain any of one or more of 30 priority chemicals that can be found in waste materials.  These chemicals have been targeted as priorities by EPA because of their properties of persistence, bioaccumulation potential, and toxicity or because they frequently have required the remediation of land and/or groundwater damage.  They currently are being generated in industrial waste and are found in soil, sediment, groundwater, surface water, air, and/or biota as a result of past and present releases.  These pollutants can be found in municipal wastes as well.  Even when released in very small amounts, they accumulate and can cause environmental problems.  Many of these chemicals (or elements such as metals) are difficult to clean up once they get into the environment, resulting in costly remediation efforts.  EPA is interested in new technologies and products that reduce or eliminate any (one or more) of the 30 priority chemicals in waste materials.  

        The specific chemicals are listed on the EPA Web Site http://www.epa.gov/epaoswer/hazwaste/minimize/chemlist.htm and include the following chemicals and metals:

  • 1,2,4-Trichlorobenzene
  • 1,2,4,5-Tetrachlorobenzene
  • 2,4,5-Trichlorophenol
  • 4-Bromophenyl phenyl ether
  • Acenaphthene
  • Acenaphthylene
  • Anthracene
  • Benzo(g,h,i)perylene
  • Dibenzofuran
  • Dioxins/Furans
  • Endosulfan, alpha
  • Fluorene
  • Heptachlor
  • Hexachlorobenzene
  • Hexachlorobutadiene
  • Hexachlorocyclohexane, gamma
  • Hexachloroethane
  • Methoxychlor
  • Naphthalene
  • PAH Group
  • Pendimethalin
  • Pentachlorobenzene
  • Pentachloronitrobenzene
  • Pentachlorophenol
  • Phenanthrene
  • Pyrene
  • Trifluralin
  • Lead
  • Mercury
  • Selenium
  • Cadmium

        LEAD

        Lead is a significant environmental contaminant because it is toxic, persistent, and can be accumulated and stored in biological tissues.  Lead can enter the food chain following deposition on soil, in surface waters and on plants.  In addition, lead is found in wastes in the largest quantities of any of the 30 waste minimization priority chemicals, is the highest volume reported on the EPA Toxics Release Inventory (TRI), and is found in many different industrial sectors.  EPA is interested in any research into getting lead out of products that become part of the Nation’s waste disposal problem.  Specific areas of interest include, but are not limited to:

·   Technologies and products that reduce lead in wastes via source reduction technologies, product modifications, post-consumer lead reduction techniques, and recycling for the following sectors:  (1) SIC 3312: Blast Furnaces and Steel Mills; (2) SIC 3341:  Secondary Smelting and Refining of Non-Ferrous Metals; (3) SIC 3672:  Printed Circuit Boards; (4) SIC 3471: Electroplating, Plating, Polishing, Anodizing and Coloring; (5) SIC 3714:  Motor Vehicle Parts and Accessories; (6) SIC 3229:  Pressed and Blown Glass; (7) SIC 3671:  Electron Tubes; (8) SIC 3691:  Storage Batteries; and (9) SIC 3315:  Steel Wiredrawing and Steel Nails and Spikes.

·   Technology solutions for the problem of lead tire balancing weights.  These small weights are used by garages and tire retailers to balance tires.  They can fall off onto roads, contributing a considerable amount of pure lead to the environment.  They also are collected at thousands of garages and may be used by the public in home smelters that melt the lead to produce a variety of items such as fishing weights or counterbalancing weights for vehicles.  Practical and effective substitutes for lead weights are needed, as are effective methods to assure the recycling of these weights until a substitute is available.

        MERCURY

        Mercury has long been known to have toxic effects on the nervous systems of humans and wildlife.  According to a report published by the University of Massachusetts, Lowell Center for Sustainable Production, dated January 22, 2003, and prepared for the Maine Department of Environmental Protection, the two products where effective alternative replacements have not been identified are gastrointestinal tubes and industrial thermostats.  The report also states that certain retrofit situations for mercury switches and relays still exist where the electronic (non-mercury) alternatives are not practical.  EPA is interested in technologies that remove mercury from products. Specific areas of interest include, but are not limited to:

·   Marketable mercury-free alternatives to mercury containing flame sensors used in gas ovens and other gas appliances with no electric source.

·   Non-mercury alternatives to gastrointestinal tubes used by doctors.  Gastrointestinal tubes typically have expiration dates, after which their use must be discontinued.  Technologies that recycle these mercury-containing tubes also are needed.    

·   Non-mercury alternatives to industrial thermostats.  Technologies and methods are needed to assure the recycling of these mercury-containing industrial thermostats until substitutes are available.  

·   Cost-competitive non-mercury alternatives for switches and relays.  Technologies to recycle these switches and relays are needed until substitutes are available. 

·   Cost-competitive non-mercury alternatives for fluorescent lamps, mercury vapor lamps, metal halide lamps, high-pressure sodium lamps, and neon lamps.

        SELENIUM

        Glass manufacturers generate waste streams from air pollution control systems that have selenium concentrations of up to 7 percent.  There is a current international market for recovery of selenium from copper smelting wastes, which have significantly higher concentrations of selenium (on the order of 70 percent by weight).  However, there are no available commercial processes that have proven to be economical for recovery of selenium with the concentrations found in the glass manufacturing wastes.  As a result, these wastes are stabilized and landfilled.  Because there are ongoing uses for selenium, EPA is interested in new cost-competitive technologies that recover selenium from wastes containing percent levels of selenium.

B3.  WASTE GASIFICATION

Waste minimization includes clean energy conversion.  EPA is interested in this area because energy efficiency is an increasingly important national priority and waste-to-energy projects combine the need for increasing national energy efficiency with the solving of part of the Nation’s waste management problem.  Any material containing carbon can be gasified and many wastes contain carbon and potential feedstocks to gasification systems.   

        Gasification systems are defined for the purpose of this solicitation as an enclosed thermal device and associated gas cleaning system that does not meet the definition of an incinerator or industrial furnace and that:   (1) limits oxygen concentrations in the enclosed thermal device to prevent the full oxidization of thermally disassociated gaseous compounds, (2) utilizes a gas cleanup system, (3) slags inorganic feed materials at temperatures above 2,000°F, (4) produces a synthesis gas, and (5) is equipped with monitoring devices that ensure the quality of the synthesis gas produced.  (See 67 FR 13684, March 25, 2002 for more details.)  EPA also notes that there may be other devices or systems that in fact produce a synthesis gas product that may not meet all of the points in the proposed definition above.  This does not eliminate such systems from being of interest to the Agency.  Any technology that can gasify carbon containing waste materials is of interest.  Areas of specific interest include:

  ·   Gasification technologies and systems designed or modified to gasify municipal, agricultural (e.g., animal and farm wastes), and industrial waste at a cost that will be competitive in today’s energy markets. 

·   Technology improvements in gasification system design, gas cleanup system design and specialized feeder designs that improve efficiency and cost effectiveness.

·   For gasification systems using combined or separable municipal or industrial waste streams, technology improvements that reduce the quantity or improve quality of solid resides, or significantly improve overall pollutant emissions from gasification systems.  

·   Gasification technologies and systems that can be incorporated into the overall manufacturing operation of a specific industrial sector or application.  Key to this identification would be an assessment of solid and hazardous generation rates and composition coupled with existing energy needs.  Specific attention would be directed towards developing technology for an individual facility (or entire industry) with a low cost solution to their overall needs in the areas of waste management and energy production.

IX. SUBMISSION FORMS AND CERTIFICATIONS

     The attached forms, Appendix A - Proposal Cover Sheet, Appendix B - Project Summary, and Appendix C - SBIR Proposal Summary Budget, should be downloaded and printed from the Internet or photocopied, and completed as indicated under Section III, Proposal Preparation Instructions and Requirements.  The purpose of these forms is to meet the mandate of law or regulation and simplify the submission of proposals.


Appendix A

U.S. ENVIRONMENTAL PROTECTION AGENCY

SMALL BUSINESS INNOVATION RESEARCH PROGRAM

SOLICITATION NUMBER PR-NC-04-10311

HAZARDOUS WASTE MINIMIZATION SBIR PHASE I

PROPOSAL COVER SHEET

PROPOSAL TITLE:____________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

FIRM NAME:_________________________________________________________________________________

ADDRESS:___________________________________________________________________________________

CITY:____________________________________________STATE:_________________ ZIP:________________

AMOUNT REQUESTED: $________________                              PROPOSED DURATION (PHASE I): 6 MOS

(Not to Exceed $70,000)

*******Proposals submitted in response to this solicitation will be valid for 300 days*******

RESEARCH TOPIC (check one)

____   A3.   30 Waste Minimization Priority Chemicals               

____   B3.    Waste Gasification                       

CERTIFICATIONS AND AUTHORIZATIONS:  Answer Y(Yes) or N(No)

____1. The above concern certifies that it is a small business concern and meets the definition as stated in the pro­gram solicitation.  Please note:  Firms that are a wholly owned subsidiary of another entity do not meet the eli­gibility re­quire­ments of an SBIR award.

____2. The above concern certifies that a minimum of 2/3 of the research and/or analytical effort will be performed by the proposing firm.

____3. If the proposal does not result in an award, is the Government permitted to disclose the title and technical abstract page of your proposed project, and the name, address, and telephone number of the official of the proposing firm to any inquiring parties?

____4. The above concern certifies that it is a woman-owned small business concern and meets the definition as stated in the program solicitation.*

____5. The above concern certifies that it is a socially and economically disadvantaged small business concern and meets the definition as stated in the program solicitation.*

____6. The above concern certifies it is a HUBZone small business concern and meets the definition as stated in the pro­gram solicitation.*

____7. Do you plan to send, or have you sent, this proposal or a similar one to any other Federal agency?  If yes, which one(s)?  Use acronym(s) for each agency, (e.g., DOD, NIH, DOE, NASA, etc.)_______________

8. Choose one of the following to describe your Organization Type: 

                 _____Individual _____Partnership _____Corporation _____LLC

9.  Provide the following information:  Tax Identification No:_____________________________ 

                                                                                       Dun & Bradstreet Number:_________________________

                                                                                       Common Parent Name:____________________________

* For statistical purposes only.

ENDORSEMENTS

Principal Investigator:                                                         Corporate/Business Official:

Print Name: ______________________________     Print Name: ______________________________ 

Title: ____________________________________  Title: ____________________________________

Telephone: _______________________________   Telephone: _______________________________

Fax: ____________________________________    Fax: ____________________________________

E-mail: __________________________________    E-mail: __________________________________

Signature: ________________________________  Signature: ________________________________

Date: ____________________________________  Date: ____________________________________

PROPRIETARY NOTICE:  These data shall not be disclosed outside the Government and shall not be duplicated, used or disclosed in whole or in part for any purpose other than evaluation of this proposal.  If a funding agreement is awarded to this offeror as a result of or in connection with the submission of these data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the funding agreement and pursuant to applicable law.  This restriction does not limit the Government’s right to use information contained in the data if it is obtained from another source without restriction. The data subject to this restriction are contained on pages________of this proposal.


Appendix B

U.S. ENVIRONMENTAL PROTECTION AGENCY

SMALL BUSINESS INNOVATION RESEARCH PROGRAM

SOLICITATION NUMBER PR-NC-04-10311

HAZARDOUS WASTE MINIMIZATION SBIR PHASE I

PROJECT SUMMARY (Limit to One Page)

FIRM NAME, ADDRESS, TELEPHONE AND FAX NUMBER, AND E-MAIL ADDRESS:

Firm Name: __________________________________            Telephone: ______________________________

Address: _____________________________________        Fax: ____________________________________

_____________________________________________       E-mail: _________________________________

TITLE OF PROPOSAL: ______________________________________________________________________

__________________________________________________________________________________________

RESEARCH TOPIC LETTER AND DESCRIPTION: ______________________________________________

__________________________________________________________________________________________

NAME, TITLE, AND E-MAIL ADDRESS OF PRINCIPAL INVESTIGATOR/PROJECT MANAGER:

__________________________________________________________________________________________

__________________________________________________________________________________________

TECHNICAL ABSTRACT, RESULTS, AND POTENTIAL COMMERCIAL APPLICATION

(Limit to 400 Words; Must be Publishable):


Appendix C

SBIR PROPOSAL SUMMARY BUDGET

(See Instructions on the Next Page)

___________________________________________________________________________________________

Organization and Address

___________________________________________________________________________________________

A. DIRECT LABOR (PI and other staff, list separately) Hours/Est. Rate:                                                  

___________________________________________________________________________    $_____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

B. OVERHEAD:                                                                                                                                            

___________________________________________________________________________    $_____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

C. OTHER DIRECT COSTS: (list separately)                                                                           

___________________________________________________________________________    $_____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

D. TRAVEL: List purpose and individuals and/or title                                                          

___________________________________________________________________________    $_____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

E. CONSULTANTS: (List Est. Rate and Hours)                                                                                      

___________________________________________________________________________    $_____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

F. GENERAL AND ADMINISTRATIVE:                                                                                                 

___________________________________________________________________________    $_____________

___________________________________________________________________________      _____________

___________________________________________________________________________      _____________

TOTAL COSTS (Total of A through F above)                                                                                          $_____________

G. PROFIT (____%) Not to exceed 10% of total project costs                                                                $_____________

TOTAL PROJECT PRICE (Total costs + Profit)                                                                                     $_____________

PRINT NAME:                                                                                     TITLE:

___________________________________________                            ______________________________________________

SIGNATURE: _______________________________              DATE SUBMITTED: ___________________________

This proposal is submitted in response to EPA SBIR Program Solicitation No. PR-NC-04-10311 and reflects our best estimate as of this date.

INSTRUCTIONS FOR APPENDIX C

        The purpose of this form is to provide a vehicle whereby the offeror submits to the Government a pricing pro­posal of estimated costs with detailed information for each cost element, consistent with the offeror’s cost account­ing system.

        If the completed summary is not self-explanatory and/or does not fully document and justify the amounts re­quested in each category, such documentation should be contained, as appropriate, on a budget explanation page im­mediately following the budget in the proposal.  The form Appendix C will count as one page in the 25-page limit, and any budget explanation pages included will count separately toward the 25-page limit.  (See below for discus­sion on various categories.)

        A. Direct Labor - List individually all personnel included, the estimated hours to be expended and the rates of pay (sala­ry, wages, and fringe benefits).

        B. Overhead - Specify current rate(s) and base(s).  Use current rate(s) negotiated with the cognizant Federal ne­gotiating agency, if available.  If no rate(s) has (have) been negotiated, a reasonable rate(s) may be requested for Phase I, which will be subject to approval by EPA.  Offerors may use whatever number and types of overhead rates that are in accordance with their accounting systems and approved by the cognizant Federal negotiating agency, if available.

        C. Other Direct Costs - List all other direct costs that are not otherwise included in the categories described above, i.e., computer services, publication costs, subcontracts, etc.  List each item of permanent equipment to be purchased, its price, and explain its relation to the project.

        D. Travel - Address the type and extent of travel and its relation to the project.

        E. Consultants - Indicate name, daily compensation, and estimated days of service.

F. General and Administrative (G&A) - Same as B above.

G. Profit - Reasonable fee (estimated profit) will be considered under this solicitation.  For guidance purposes, the amount of profit normally should not exceed 10% of total project costs.

 


Appendix D

SCIENTIFIC AND TECHNICAL INFORMATION SOURCES

State-of-the-art information, including service and cost details, useful in preparing SBIR proposals or in guiding research efforts may be obtained from the following sources:

National Technical Information Service (NTIS)
5288 Port Royal Road
Springfield, VA 22161
(513) 569-7562
EPA Headquarters Library
US Environmental Protection Agency
1200 Pennsylvania Avenue, NW (3404T)
Washington, DC 20460
(202) 566-0556

The Hazardous Waste Collection and Database are available for use in the EPA Headquarters Library, the 10 EPA Regional libraries, EPA laboratories in Ada, OK; Edison, NJ; Las Vegas, NV; Research Triangle Park, NC; and the National Enforce­ment Investigations Center in Denver, CO.  The Database runs on an IBM AT/XT or compatible equipment and may be pur­chased from NTIS using the NTIS order number PB87-945000.

The Environmental Quality Instructional Resources Center
1200 Chambers Road, R.310
Columbus, OH 43212
(614) 422-6717

[Especially related to Drinking Water and Waste Water Treatment]

National Small Flows Clearinghouse (SWICH)
West Virginia University/NRCCE
P.O. Box 6064
Morgantown, WV 26506-6064
1-800-624-8301
E-mail:  nsfc_contact@mail.nesc.wvu.edu

[Topic themes include source reduction, recycling, composting, waste combustion, collection, transfer, disposal, landfill gas, and special wastes]

ACCESS EPA (#055-000-00509-5) 1995 Edition

A consolidated guide to EPA information resources, services, and products.  It provides access to:

  •         Public information tools
  •         Major EPA dockets
  •         Clearing houses and hot lines
  •         Records management programs
  •         Major EPA environmental databases
  •         Library and information services
  •         State environmental libraries

“ACCESS EPA” may be ordered at a cost of $16.00 each from the U.S. Government Printing Office, New Orders, Super­intendent of Documents, P.O. Box 371954, Pittsburgh, PA 15250-7954, or telephone (202) 512-1800, or from NTIS using order number PB-147438.

Vendor Information System for Innovative Treatment Technologies (VISITT) profiles 325 innovative technologies available from 204 vendors to treat ground water in situ, soil, sludges, and sediments.  It includes technologies in all stages of develop­ment—bench, pilot, or full.  VISITT is available at no charge on diskettes compatible with personal computers using DOS operating systems.  To order VISITT diskettes and user manual, and to become a registered user, call the VISITT Hotline at 1-800-245-4505.

ENVIROSENSE

Internet:  http://www.epa.gov/envirosense

ES includes numerous databases and addresses industry and small business needs by establishing specific compli­ance assistance, P2, regulatory, and specific industry sector (SIC) data sets.


Appendix E 

COMMERCIALIZATION FACT SHEET/PATENT SEARCH

(Finding Commercial Products; Conducting a Patent Search; Searching for Federal Research;
Standards/Certifying Bodies)

FINDING COMMERCIAL PRODUCTS

        The technology you are proposing already may be being sold in the market.  There are five Web searches recom­­mended as the minimum for determining if the technology is commercially available.  In each case, when having trouble look for the FAQs (Frequently Asked Questions) or other advice on searching.

        Web Search Using General Search Engines

        There are around 320 million indexed Web pages and the Web continues to grow exponentially.  One problem with this rate of growth is that no single Web search engine is capable of indexing the whole of cyberspace.  We rec­ommend using at least one meta-engine and two search engines.

        A meta-engine is a search engine that searches other engines that actually catalog or index sites.  Examples are Metacrawler, http://www.metacrawler.com/ exit EPA , and Dogpile, http://www.dogpile.com exit EPA.  We use that search to identify which search engines seem to be producing the best results and then use those engines for more complicated queries that cannot be supported by metacrawler and other meta-engines.

        Two engines for more detailed searches at present are Hotbot’s More Options page (http://www.hotbot.com/default.asp? MT=&SM=MC&DV=7&RG=.com&act.super=+More+Options+&DC=10&DE=2&_v=2&OPs=MDRTP) exit EPAand Alta Vista’s Advanced Query Page (http://www.altavista.com/web/adv) exit EPA.  Both engines allow you to search new groups (Usenet) as well as the Web.  Hotbot has the largest number of pages indexed by any Web browser as this is written.  Alta Vista has the next most extensive coverage.  Unfortunately, queries are constrained to the options presented.  Alta Vista supports any Boolean query you can design.  Both sites have a search by subject feature that provides another path to sites of interest.  Because Digital Equipment Corporation, who maintains Alta Vista, is a high-tech company, this engine has traditionally been strong on indexing science and technology sites.

        When searching, expand or narrow your keywords over time.  For example, when searching for “sapphire liquid crystal displays,” you may want to broaden to liquid crystal displays or just displays.  Also remember to use abbreviations such as LCD.

        Thomas Register of American Manufacturers:  Long a staple of corporate buyers and market researchers, you can access Thomas Register online for free at http://www.thomasregister.com/ exit EPA.  Once you obtain your free mem­bership, you can search the 155,000 companies by product.  You may have to try a few different keywords to get hits.

        Hoovers:  Hoovers online at http://www.hoovers.com exit EPAprovides access to profiles on over 12,000 companies.  These are the major firms in America, including subsidiaries of foreign operations.  By using the keyword search, you can look for companies making products in areas related to your technology.  Hoovers provides hypertext links to go to the company’s Web page.  Phone, fax, and street address also are provided.  If you cannot find the informa­tion on the Web, ask for relevant product literature from their marketing departments.

        Press Releases:  PR Newswire (http://www.prnewswire.com/)exit EPA redistributes corporate press releases.  It provides cover­age of newly released products that might not otherwise be found on the Web.

        Patents:  We discuss patent searches in the next section of this factsheet.  Look for patents related to your tech­nology, then examine the assignee field.  Companies licensing or patenting technology in areas related to your tech­nology are com­petitors that may be introducing products similar to the one you are considering proposing.  Search for their Web pages using one of the resources above.

CONDUCTING A PATENT SEARCH

        What is a patent?  A patent is a right to an invention that is granted by the U.S. Government or a foreign Government.  It gives the holder an exclusive right to use an invention during a period of time.  In the United States, before a patent can be issued, the inventor must demonstrate his or her invention is new and non-obvious.  To be new, an invention must not have been known nor made by others in the U.S.  The invention also cannot have been previously patented or presented in a pub­lication prior to the claimed date on which the invention was made.  Patents are handled by the U.S. Patent Office.

                Non-obvious is established with reference to what would be obvious to a person of ordinary skill in the relevant technology (or technologies) at the time of the invention.  A general rule is that the more complicated the technology and the greater the rate at which it is developing, the higher the skill-level of that hypothetical ordinary person.  Non-obvious is determined by examining prior patents, technical publications, and non-secret work being conducted.  Usually some aspect of an invention will be non-obvious and thus capable of being patented.

It is important to recognize that different rules apply in different countries.  In the U.S., you have one (1) year from the time of first disclosure, use, publication, or sale of an invention to patent the invention.  Where more than one person or group makes a claim to be the inventor, the patent goes to the person or group that can demonstrate priority in time.  Overseas, the rules are different.  Usually the invention must be patented before any public disclosure, use, publication, or sale.  In case of a dispute, priority goes to the first person or group to apply for a patent, regardless of who may actually be the inventor.  You can, however, get the same overseas priority rights you would get from simultaneously filing overseas and in the U.S. if you file in each relevant country within 12 months of a U.S. patent application.

        How to search for U.S. patents:  To search the Patent Office go to http://patents.uspto.gov/index.html. exit EPA

        The Boolean search capability of the Patent Office enables constructing complicated searches to narrow in on patents of interest.  It allows two terms Booleans in the first search, with more complicated queries when refining a search.  You can search specific sets of years or the entire database.  The advanced search gives you the ability to look in any or all of the fields in the patent—a very nice feature.  Coverage includes all patents issued no later than 1 week earlier.  It includes all utility, design, and plant patents since 1976.  Claims and pictures are not included. (See below, Reading Patents.)

        The IBM Patent server contains over 2 million patents.  Where drawings are part of the patent, they have been scanned in and can be viewed.  Off the home page, you have the option of searching from 1995 to present or 1971 to present.  Hypertext links on the home page let you search by patent number, use Boolean Logic, or do a text search in various sections of the patent.  Try to be as targeted as possible in your search terms.  For example, “environ­mental monitor” will return 42 patents issued in 1995 or later on IBM’s server.  “Mercury monitor,” by comparison, returns only three.

        Reading Patents:  Once you have found a patent that looks relevant for your interests, examine the abstract and the claims.  The abstract provides an overview of what is covered.  The claims give you the specific scope of the patent.

        There are three paths for finding other patents of interest, once you have found the first one.  The first method is to look at the class (or classes) of the patent.  You can find patents addressing similar problems by looking in those classes.  To fine tune the classes to use, look at a number of relevant patents.  Examine the classes that are listed on the patent.  Select those classes that most frequently appear across your sample of patents for further examination.

        The second method is to look at the patents cited as references.  The final method is to look at patents that refer­ence the one you are examining.  By searching text, relevant classes, and patents referred to or referencing relevant patents you can quickly determine if a U.S. patent has issued on a technology of interest.  CAUTION:  Examining U.S. patents does not as­sure you the technology has not been patented elsewhere.  Further, if the patent is only ap­plied for and has not yet been is­sued, you will not find it.

                                                                      SEARCHING FOR FEDERAL RESEARCH

        There are two sets of publicly available data on Federal research.  FEDRIP, or Federal Research in Progress, provides access to current civilian agency research.  FEDRIP includes:

·   Department of Agriculture

·   Department of Energy

·   Department of Veterans Affairs

·   Environmental Protection Agency

·   Federal Highway Administration

·   National Institutes of Health

·   National Aeronautics and Space Administration

·   National Science Foundation

·   US Geological Survey

·   National Institute of Standards and Technology

·   Nuclear Regulatory Commission

·   Small Business Innovation Research

        Parts of FEDRIP may be searched for free at The Community of Science, http://fundedresearch.cos.com/. exit EPA  Separate data­bases exist for the National Institutes of Health, NSF, USDA, and the SBIR program—which means you must do multiple searches.  You also can search projects of the Medical Research Council of the United King­dom.  To search all of FEDRIP, go to http://grc.ntis.gov/fedrip.htm exit EPA.  There is a $350 fee.

        In addition, by going to an agency’s Web site, you can find information on their current and/or past awards.  The Nation­al Technical Information Service (NTIS) is the designated repository of research reports.  It contains technical reports and other Government-produced information products.  The free access parts may be searched at http://www.ntis.gov/. exit EPA

        Perhaps the best comprehensive resource for searching is the RAND’s RaDiUS at http://www.rand.org/radius/.  RaDiUS stands for “Research and Development in the United States.”  It is the first comprehensive database that tracks in real time the research and development activities and resources of the U.S. Government.  Among its sources are the following:  the Catalog of Federal Domestic Assistance (CFDA); USDA’s Current Research Infor­mation System (CRIS); HHS’s Computer Retrieval of Information on Scientific Projects (CRISP) and Information for Management, Planning, Analysis, and Coordi­nation (IMPAC) system; DoD’s R-1 and R-2 Budget Exhibits and Work Unit Information Summaries (WUIS); DOE’s la­boratory information system; the Federal Assistance Awards Data System (FAADS); the Federal Procurement Data System (FPDS); OMB’s MAX system; DVA’s R&D Infor­mation System (RDIS); NSF’s Science and Technology System (STIS); and NASA’s 507 System.

        You must be a Government Contractor to subscribe to RaDiUS.  The small business fee is $1,000 per year per password.

                                                                       STANDARDS AND CERTIFYING BODIES

        If you are going to introduce a commercial product, it most likely will have to meet certain standards and be cer­tified as meeting those standards.  For example, we all are familiar with the Underwriter Laboratories seal found on household elec­trical products—a certification of safety under normal use.

        A wide range of bodies creates standards or certifies products.  To find relevant standards, we recommend be­ginning at the American National Standards Institute’s “Internet Resources for Standards Developers,” located at http://www.ansi.org/standards_activities/overview/overview.aspx?menuid=3exit EPAThe site provides links to U.S. bodies developing ­standards.

In the U.S., private-sector laboratories, like UL, commonly do certification.  These organizations rely on stand­ards devel­oped by consensus bodies such as the American Society for Testing and Materials (http://www.astm.org/) exit EPAor Federal agencies such as EPA.  ASTM maintains an International Directory of Testing Laboratories at http://www.astm.org/cgi-bin/SoftCart.exe/LABS/?L+mystore+jfbw9448. exit EPA  The Directory can be searched by geographic location, lab name, subject area, or keywords.


IMPORTANT!!

        IF YOU WISH TO RECEIVE AN ACKNOWLEDGMENT CARD TO CONFIRM RECEIPT OF YOUR PRO­PO­SAL, PLEASE COMPLETE A STANDARD SELF-ADDRESSED STAMPED POSTCARD CONTAINING THE FOLLOW­ING INFORMATION AND ATTACH TO THE ORIGINAL OF EACH PROPOSAL:

        Please type the following and fill in the blanks as appropriate:

        This will acknowledge the receipt of your proposal titled:

        ____________________________________________________________________________________

        ____________________________________________________________________________________

        Topic Letter _____.  The evaluation of proposals and the award of SBIR Contracts will require approx­imately 10 months, and no information on proposal status will be available until final selection(s) is made.  Your proposal has been assigned EPA No. ______________(to be filled in by EPA).

        Date:______________

        ________________________________________________________________________________________

        REVERSE SIDE:  Please type the following in the upper left-hand corner (return address) and self-address the card to your corporate official.  (Postcards that do not meet postal service standards will not be returned.)

        ________________________________________________________________________________________

            U.S. EPA

            RTP/POD (D143-01)

            RTP, NC  27711           

            Official Business

            Penalty for Private Use $300

                                                                Your Firm Name

                                                                Address

                                                                City, State  Zip Code

_____________________________________________________________

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