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Required Reports for Grant/Cooperative Agreement Recipients
Federal Financial Report, SF425 Federal Financial Report (FFR) (Excel) (1 pg, 31K)
A final SF425 report must be submitted within 90 days after the budget period end date. The report must be prepared in accordance with instructions and forwarded to the Las Vegas Finance Center (LVFC), 4220 S. Maryland Pkwy, Bldg C, Rm 503, Las Vegas, NV 89119 or faxed to 702-798-2423.
Generally applicable reporting requirements may be found in the Code of Federal Regulations (CFRs). For example:
- State/Local Governments and Indian Tribes, see 40 CFR part 31.
- Recipients other than State/Local Governments, such as Universities, etc., see 40 CFR part 30.
- Cooperative Agreements for Superfund State Contracts for Superfund Response Action, see 40 CFR part 35, subpart O.
Upon receiving the final FFR, LVFC will complete the following actions:
- The FFR will be reviewed for administrative completeness and math accuracy.
- The cost share (if any) will be validated against the grant award.
- Incomplete or inaccurate FFRs will be voided unless minor corrections can be made.
- Minor corrections are limited to administrative errors or simple math errors not involving the Total Outlays.
- FFRs determined to have amounts owed to the recipient, amounts to be deobligated, or those requiring accounts receivables to be established will be processed using an Assistance Adjustment Notice (AAN).
- AAN processing consists of faxing a copy of the AAN that has been reviewed and certified by the LVFC Director (or someone delegated to do so) to the grantee notifying them of following actions being taken:
- Deobligating any unliquidated balances immediately.
- Establishing an accounts receivable if necessary.
- Paying recipient any funds due (via EFT if manual payment or by making funds available via the Treasury's Automated Standard Application for Payments (ASAP) system (if recipient is on ASAP).
- All FFRs are forwarded to the awarding grants office for additional reviews to include indirect cost rates, audits, etc.