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EPA Records Schedule 063

Status: Final, 12/31/2011

Title: Electronic Models and Expert Systems

Program: All Programs

Applicability: Agency-wide

Function: 316-258-04 - Monitoring/Modeling Methods Development

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes a broad range of PC-based computer models and expert systems used in the evaluation, scoring, or interpretation of information or data in support of the Agency's mission. Some systems are designed for use by the public, State programs, or others outside EPA as well as EPA staff. Models allow user to enter data concerning a specific event, case, site, chemical, pesticide, or other entity, and conduct analysis or evaluation, or develop estimates. Expert systems are used to guide users through a process and assist them in reaching a decision, complete an application or other process. There are no legal requirements to create or maintain these systems.

Disposition Instructions:

Item a: Electronic software program

Item b: Input

Item c: Electronic data

Item d: Output and reports

Item e: System documentation

Guidance:

System users should be sure to document results of analyses completely. Complete documentation may require results, input data used, search parameters, software used, or similar information to ensure a complete record suitable for litigation support, if necessary, is maintained.

Software (item a) and data (item c) may be stored at the NCC according to NCC procedures.

This schedule item includes, but is not limited to, the following systems, listed by headquarters program or regional office:

Office of Administration and Resources Management

Office of Air and Radiation

Office of Chemical Safety and Pollution Prevention

Office of Chief Financial Officer

Office of Enforcement and Compliance Assurance

Office of Environmental Information

Office of Research and Development

Office of Solid Waste and Emergency Response

Office of Water

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Region 7

Region 8

Region 9

Region 10

Electronic information systems with long-term or permanent retention such as CERCLIS (EPA 050) are scheduled separately. Other disposable systems not requiring specific schedules have been categorized into this schedule or one of the other "generic" or "big bucket" schedules:

Electronic records not requiring their own schedules or covered in one of the big bucket schedules above may be segments or phases of information systems. Examples of this type of schedule include, but are not limited to:

Reasons for Disposition:

The following change was made in the 04/30/2010 version:

The following changes were made in the 04/30/2008 version:

The following changes were made in the 03/31/2008 version:

System documentation must be kept to support litigation, cost recovery efforts, and mission-critical decisions and is covered by item e.

Custodians:

Multiple units

Related Schedules:

EPA 088, EPA 089, EPA 090, EPA 094, EPA 164, EPA 170, EPA 171, EPA 174, EPA 304

Previous NARA Disposal Authority:

Entry: 05/14/1992

EPA Approval: 10/07/1993

NARA Approval: 11/27/1996

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