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EPA Records Schedule 090

Status: Final, 11/30/2011

Title: Administrative Support Databases

Program: All Programs

Applicability: Agency-wide

Function: 401 - Administrative Management

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes a broad range of primarily PC-based systems used to support administrative or housekeeping functions, containing information derived from paper copy records or from other electronic data systems disposable under NARA's General Records Schedules or an approved Agency records schedule. Examples of these databases include budget preparation, property management, program planning, spending, accounting, activity reporting, and resource allocation.

Disposition Instructions:

Item a: When hard copy records are retained to meet recordkeeping requirements

Item b: When the electronic record replaces hard copy records that support administrative housekeeping functions

Item c: Hard copy printouts created for short-term administrative purposes

Guidance:

The disposition instructions for items a and b in this schedule apply to the electronic data. See EPA 171 for input and EPA 304 for systems documentation.

This schedule includes, but is not limited to, the following systems listed by headquarters program or regional office:

Office of the Administrator

Office of Administration and Resources Management

Office of Air and Radiation

Office of Chemical Safety and Pollution Prevention

Office of Chief Financial Officer

Office of Enforcement and Compliance Assurance

Office of Environmental Information

Office of General Counsel

Office of Inspector General

Office of International and Tribal Affairs

Office of Research and Development

Office of Solid Waste and Emergency Response

Office of Water

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Region 7

Region 8

Region 9

Region 10

Electronic information systems with long-term or permanent retention such as CERCLIS (EPA 050) are scheduled separately. Other disposable systems not requiring specific schedules have been categorized into this schedule or one of the other "generic" or "big bucket" schedules:

Electronic records not requiring their own schedules or covered in one of the big bucket schedules above may be segments or phases of information systems. Examples of this type of schedule include, but are not limited to:

Reasons for Disposition:

The following changes were made in the 05/31/2010 version:

Conforms to GRS 20, item 3b.

Custodians:

Multiple units

Related Schedules:

EPA 063, EPA 088, EPA 089, EPA 094, EPA 098, EPA 164, EPA 170, EPA 171, EPA 179, EPA 304

Previous NARA Disposal Authority:

NC1-412-85-22/21

Entry: 09/24/1992

EPA Approval: Not applicable

NARA Approval: 08/00/1995

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

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