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EPA Records Schedule 188
Status: Final, 01/31/2011
Title: Quality and Information Council
Program: Environmental Information
Applicability: Agency-wide
Function: 404 - Information and Technology Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-23
Description:
Contains documents pertaining to the arrangements, conduct, and results of the Quality and Information Council (QIC) meetings. QIC meetings contribute to the making of EPA policy. Records consist of agendas, talking papers, development plan submission, summary and minutes of meetings. Formerly called the EPA Steering Committee.
Disposition Instructions:
Item a(1): Record copy - Nonelectronic
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Permanent
-
Close inactive records at end of year.
-
Transfer to the National Archives in 5 year blocks 20 years after file closure.
Item a(2): Record copy - Electronic
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Permanent
-
Close inactive records at end of year.
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Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(3): Electronic copy of records transferred to the National Archives
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Disposable
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Close file upon transfer to the National Archives.
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Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
Rulemaking committees are scheduled as EPA 518. See EPA 737 for CIO committee records and other intra-agency and internal committees are scheduled as EPA 187.
Reasons for Disposition:
The disposition instructions have been rewritten to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
The following changes were made in the 01/31/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instruction for item a(3).
Item b for electronic copies created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 187, EPA 518, EPA 737
Previous NARA Disposal Authority:
NC1-412-85-4/12, N1-412-87-4/10
Entry: 02/26/1992
EPA Approval: 11/16/2006
NARA Approval: 08/13/2008