Section 2: Installation
Make frequent copies of your data file (BE_HSEAT.mdb).
This section covers the steps required for installation of HealthySEATv2. These instructions are tailored for users downloading HealthySEATv2 from EPA’s web site (www.epa.gov/schools), which is the primary distribution channel for the tool. When installing HealthySEAT from a CD-ROM, or from any other media type, please see the installation instructions included with that media.
2.1 System Requirements
HealthySEAT was developed using Microsoft Access 2003, a Runtime version of which is included with the installation package. Users of HealthySEAT, therefore, do not need to own or purchase Microsoft Access. Following are the minimum system requirements for using HealthySEAT:
- Windows 2000 or XP Operating System
- Pentium-compatible chip (233 MHz or higher), III Recommended
- 128+ MB of RAM
- Optimal screen resolution of 1024 x 768 pixels
- Screen color quality (16-bit or better)
NOTE: HealthySEAT does not work with Windows NT, 95 or 98 or Apple Macintosh operating systems. There may also be issues with installing HealthySEAT on a computer running the Windows Vista operating system. Check EPA’s HealthySEAT website (www.epa.gov/schools) for information about Vista compatibility.
2.2 Downloading HealthySEAT
HealthySEAT can be downloaded from EPA’s web site at www.epa.gov/schools
2.3 Installing HealthySEAT
NOTE: These installation instructions apply whether you are a first time HealthySEAT user or are upgrading from HealthySEAT Version 1 to Version 2. Information for Version 1 users on how to re-connect to their existing Version 1 data file from the new Version 2 is contained in Section 4.3.1 of this manual.
When installing HealthySEAT, please take note of the following:
2 For Windows XP Home Edition, a person who can make system-wide changes to the computer, install software, and who has access to all files on the computer. A person with a computer administrator account has full access to other user accounts on the computer.
- Administrative rights2, meaning a user who has full administrative control over the domain and/or the computer, are required for the installation of HealthySEAT.
To obtain or verify the status of administrative rights, contact the district’s IT department for assistance.
- Microsoft Access 2003 Runtime is automatically installed along with HealthySEAT.
- NOTE: If the user has other MS Access databases that require a full (non-Runtime) version of MS Access already installed on the computer, users may find
that their other database files may no longer open by simply double-clicking on them (or their shortcuts). This is because each time HealthySEAT is run, Windows
will associate all files using the .MDB file extension with Microsoft Access 2003 Runtime version. This is a typical Windows characteristic any time multiple versions
of any software are present on a computer. However, the files have not been damaged or moved, and can be easily opened simply by highlighting and right-clicking the
file, choosing "Open with..." and selecting the appropriate full version of MS Access (i.e., 97, 2000, 2002, 2003). A more permanent solution is to modify shortcuts
for existing database files to include the full path of the executable (.EXE file of the appropriate version of MS Access.
- Each time HealthySEAT is downloaded and installed, a new (empty) version of the HealthySEAT “back end” database will be placed on the computer (see Section 7.1 of this User’s Manual for a more detailed explanation of the “back end” database). If the user has an existing database, using the “Re-establish Database Connection” option on the “Customize for District” menu will be required to link the newly installed HealthySEAT application to the existing database. See Section 4.3.1 of this User’s Manual for detailed instructions on re-establishing the database connection.
After successfully downloading HealthySEATv2 (see Section 2.2 above), the HealthySEATv2 application can be installed by following the steps outlined below:
- Double-click HealthySEAT2.EXE. A window labeled WinZip Self-Extractor will open. Click the “Unzip” button to extract installation files to the
default folder C:\HealthySEAT2_Install, or click browse to select another folder. If you do not use the default folder be sure to make note of your selected
folder location. After the files have been extracted, click “OK” and then “CLOSE” the window.
- Go to the folder into which the installation files were extracted (default folder C:\HealthySEAT2_Install), then double-click the SETUP.EXE file.
- The HealthySEAT Setup Wizard should start. Click on the “Next” button on the “Welcome…” screen.
- Read the End-User License Agreement, accept the terms, and click the “Next” button.
- On the “Customer Information” screen, enter your name and the organization’s name in the appropriate fields and click the “Next”
- Select the preferred setup type, either “Typical” or “Custom.” The only difference is that the “Custom” installation allows
the user to specify the location where the HealthySEAT application files are placed (the default location is c:\Program Files\HealthySEAT2\).
- For the “Custom” setup type, use the “Browse” button to select the target installation folder, then press the “Next” button.
- On the “Ready to Install” screen, click “Install”.
- The status indicators will show the installation progress.
- When Microsoft Office Access 2003 Runtime and HealthySEAT have been installed, the “Completing the HealthySEAT Setup Wizard” screen will appear.
Click the “Finish” button, after which the Setup Wizard will close.
HealthySEAT is now installed, and an icon will appear on your desktop with the caption “HealthySEAT2.” There is no need to re-start the computer prior to using the newly installed HealthySEAT. When ready to use the tool, merely double-click on the HealthySEAT2 icon.
2.4 Getting Started
When first running HealthySEAT after installation, the user will be required to enter a name and initials. This is part of the MS Access 2003 Runtime configuration.
The user may be presented with one or more security warnings from Microsoft, and some of these may appear each time you open HealthySEAT. Following are some of the more common warnings, as well as instructions on how to respond.
- A warning may appear entitled “Security Warning: Unsafe expressions are not blocked.” The user will be asked to confirm whether or not the file should be
opened. The user should click the “Yes” button in order to proceed with opening the tool.
- A warning may appear saying that the file “may not be safe” and ask whether or not the user wants to take action. The user should click the “Open” button in order to proceed with opening the tool.
Error messages regarding graphics files may also appear. The following are some of the more common messages, as well as instructions on how to respond.
- If a message appears indicating that a specific .gif file cannot be opened, and the only button present is “OK,” click the “OK” button.
- If a message appears indicating that the district logo (which by default is the EPA seal) cannot be loaded because it is too large, click the “OK” button. Most likely the user’s computer cannot handle the default logo graphic type. After logging into HealthySEAT, this problem can be resolved by going to the "Load/Update District Logo" option on the "Customize for District" menu, clicking the “Browse” button, selecting "Image Files (*.bmp)" in the "Files of Type" field, selecting the HSEAT.bmp file shown or a copy of the district logo in .bmp format, and clicking the “Load/Update Logo” button. To verify the logo has been correctly inserted, click the “Save and Return to Customize for District” button to get back to the Customize for District menu and then click on the “Return to Main Menu” button to return to the Main Menu page of HealthySEAT. The district’s logo should now appear in the upper left corner of the Main Menu page. Detailed instructions are also provided in Section 4.1.2 of this User’s Manual.
When opening HealthySEAT for the first time, HealthySEAT will automatically connect to the included empty database. As a result, the following warning messages will appear:
- “District Logo Not Loaded” (see screen below)
This message indicates that the current “back end” database has not been configured with the district’s logo. Acknowledge this message by clicking the “OK” button. To prevent this message from recurring, follow the instructions in Section 4.1.2 to load your district’s logo instead of the default EPA seal.
- “HealthySEAT Not Yet Configured” (see screen below)
This message indicates that the current “back end” database is not yet configured for use. Click the “OK” button to acknowledge this message. It should stop appearing after login once you either (1) re-establish a connection to an existing fully configured database, or (2) input district information and at least one facility and one assessor.
NOTE: Do not be alarmed if you have installed a new version of HealthySEAT and have an existing database that is already configured. Simply use the “Re- establish Database Connection” option on the “Customize for District” menu to connect to the district’s existing database (as described in Section 4.3.1 of this manual). Upon re-establishing the database connection the above warning messages should no longer appear when starting HealthySEAT.
Mandatory configuration steps required to start using HealthySEAT include:
- Edit district information (see Section 4.1.1 of this User’s Manual)
- Load your district logo (see Section 4.1.2 of this User’s Manual)
- Add facilities (see Section 4.1.3 of this User’s Manual)
- Add assessors (see Section 4.1.4 of this User’s Manual)
These configuration steps can all be accomplished by clicking on the “Customize for District” button on the Main Menu, then using the options under “District-Specific Information.”
Additional recommended configuration steps, which can be accomplished using the other options on the “Customize for District” screen, include:
- Customize the assessment guidebook for the district (see Section 4.2.1 of this User’s Manual).
- Create custom checklists for special purposes (see Section 4.2.2 of this User’s Manual).
- Add/Edit the notification letters (see Section 4.2.4 of this User’s Manual).
- Review the prioritization criteria and revise, if desired (See Section 4.2.3 of this User’s Manual).
- Configure Security features (see Section 3, Section 4.3.2 and Section 4.3.3 of this User’s Manual).