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Healthy School Environments Assessment Tool (HealthySEAT)

Section 9: General Reference Guide


Make frequent copies of your data file (BE_HSEAT.mdb).

The following additional information is provided to assist users in trouble shooting any questions and/or issues that arise during the use of HealthySEAT.

9.1 Trouble Shooting HealthySEAT

The HealthySEAT application has been designed to be a robust data management application, but in the event that problems arise, included below are some steps to help trouble shoot the application.

9.1.1 Database Connectivity

Problem: The HealthySEAT application cannot successfully connect to the back end database.

Try This: Verify with an IT or HealthySEAT administrator that the file location of the back end database has not changed. If the location of the back end database has changed use the “browse” button located on the “Re-establish Database Connection” screen to locate and connect to the database’s new location.

Problem: Version Upgrade

Try This: If attempts to update the existing back end database to the current version fail, verify that no other users are connected, or attempting to connect, to the back end database. Exclusive access to the backend database is required for the upgrade process to succeed.

9.1.2 Importing Back End Data

Problem: Data imports fail when attempting to import data into the back end database.

Try This: Verify that the data types match for both the target and source database tables. Be sure that fields of autonumber type are not included in the import data set, as these must be assigned by Access.

9.1.3 Security

Problem: Attempts to login to HealthySEAT fail

Try This: Both the username and password are case sensitive for HealthySEAT; make sure that the correct case is being used for both. If it is a new installation of HealthySEAT, and the database has not yet been configured, try a user name of “admin” and a password of “admin”.

Contact an IT or HealthySEAT administrator to have your password reset to the default password, which is “changeme”.

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9.2 Acronyms/Abbreviations

ACM: Asbestos containing material

ACBM: Asbestos containing building material

AHERA: Asbestos Hazard Emergency Response Act

AMP: Asbestos Management Plan

AQI: Air Quality Index

ASHRAE: American Society of Heating, Refrigerating and Air-Conditioning Engineers

AST: aboveground storage tank

CAA: Clean Air Act

CADD: Computer Aided Design and Drafting

CAEPA: California Environmental Protection Agency

CDC: Centers for Disease Control

CESQG: Conditionally Exempt Small Quantity Generator

CFC: chlorofluorocarbon

CFR: Code of Federal Regulations

CGP: Construction General Permit

CO: carbon monoxide

CPSC: Consumer Products Safety Commission

CWA: Clean Water Act

EPA: Environmental Protection Agency

EPCRA: Environmental Planning and Community Right to Know Act

EPP: environmentally preferable purchasing

ETS: environmental tobacco smoke

FFDCA: Federal Food, Drug, and Cosmetic Act

FIFRA: Federal Insecticide, Fungicide, and Rodenticide Act

FQPA: Food Quality Protection Act

FR: Federal Register

HCFC: Hydrochlorofluorocarbon

HealthySEAT: Healthy School Environments Assessment Tool

HVAC: heating, ventilation and air conditioning

IAQ: indoor air quality

IAQ TfS: Indoor Air Quality Tools for Schools program

IPM: integrated pest management

LDR: Land Disposal Restrictions

LEA: local education agency

LBP: lead based paint

LQG: large quantity generator

MCL: maximum contaminant level

MSDS: Material Safety Data Sheet

MSW: Municipal Solid Waste

NESHAP: National Emissions Standards for Hazardous Air Pollutants

NEWMOA: Northeast Waste Management Officials' Association

NIOSH: National Institute for Occupational Safety and Health

NPDES: National Pollutant Discharge Elimination System

ODS: ozone depleting substances

OPPT: EPA’s Office of Pollution Prevention and Toxics

OSHA: Occupational Safety and Health Administration

OSW: Office of Solid Waste

OUST: Office of Underground Storage Tanks

OWM: U.S. EPA’s Office of Wastewater Management

OWOW: U.S. EPA’s Office of Wetlands, Oceans, and Watersheds

P2: pollution prevention

PCB: polychlorinated biphenyls

pCi/L: picocurie per liter

ppm: parts per million

RCRA: Resource Conservation and Recovery Act

RH: Relative Humidity

SDWA: Safe Drinking Water Act

SPCC: spill prevention, control and countermeasures

SQG: small quantity generator

SWDA: Solid Waste Disposal Act

SWPPP: Storm Water Pollution Prevention Plan

TLV: threshold limit values

TSCA: Toxic Substances Control Act

UNC: universal naming convention

URL: uniform resource locator

UST: underground storage tank

UV: ultraviolet

VOC: volatile organic compound

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9.3 Glossary

Active Facility Assessor: An assessor that currently performs facility assessments for the school district.

Area/Topic: Area/topic can refer to a location and/or the general environmental program category. It is the highest organizational level.

Assessment: An evaluation of a school facility by referencing and completing a facility assessment checklist.

Assessment standard: A specific and objective environmental, safety, or health condition the facility assessor will evaluate to ensure that a hazard or potential hazard does not exist.

Assessment Guidebook: The comprehensive document explaining assessment standards, facility assessor guidance, EPA programs, and links to detailed guidance. Assessment standards are grouped under subtopics, which are grouped under areas/topics.

Assessment Type: One of the following five choices which describes the nature and intent of the planned and/or conducted facility assessment: Routine; Incident Response; Complaint/Other; Re-Assessment; Construction/Renovation.

Custom Checklist: Checklist used by districts – these may be customized to fit the individual district needs. Users may assign a name and choose specific assessment standards to be included in each custom checklist. These checklists may be used by assessors to guide their assessment activities, and to record the outcome of assessments, including specific recommendations.

Contact for Remediation: Individual(s) responsible for remedying an issue and/or implementing a recommendation generated from a facility assessment.

Environmental Hazards: Problems related to or caused by environmental factors, such as poor indoor air quality.

Facility Contact: The person physically located at the facility who is the primary local contact regarding facility issues. In many cases this will be the same person designated as the “Primary Contact” for a facility.

Facility Type: One of the following nine choices which most accurately describes the use of the facility: Multi-Use; Elementary School; Middle School; High School; Bus Depot; Administration; Industrial; Other; Career/Vocational.

Master Checklist: A checklist that includes all assessment standards included in the district’s Assessment Guidebook. This checklist may be used by assessors to guide their assessment activities, and to record the outcome of assessments, including specific recommendations.

Primary Contact: The person primarily responsible for the facility (usually the principal), to whom issues and correspondence relating to HealthySEAT assessments should be directed. In many cases this will be the same person designated as the “Facility Contact” for a facility, although the “Primary Contact” does not have to be physically located at the school facility.

Priority: The relative importance and/or timeliness for addressing an issue and/or implementing a recommendation generated from a facility assessment. Priority is reflected by a number from 1 to 4, with 1 being of higher importance or urgency than 4. Districts can configure the priority levels to suite their needs.

Retrofit: Upgrading equipment to make it more environmentally friendly.

Self-Certification: The ability for the school’s primary contact to close out, through implementation, any HealthySEAT recommendations, and report (i.e., certify) the implementation to the district assessor.

Sort Order: This is a numeric value that controls the order in which information is displayed. Topics displayed in a checklist or guidebook are shown with the lowest numeric value first.

Subtopic: A subtopic is an important organizational unit in the district’s assessment guidebook. Assessment standards are grouped by subtopic, and subtopics are grouped under areas/topics.

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9.4 Contacts

For technical questions related to the HealthySEAT software, please send an email to HSEAT_Support@cdm.com.

For other questions regarding HealthySEAT, please contact either:

Bob Axelrad
(202) 343-9315


Bill Jones
(215) 814-2023

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